Advancement Manager

Lelycee; San Francisco (CA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, vision

Retirement plan

Paid holidays

Paid vacation

Job summary

Lycée Français de San Francisco seeks an Advancement Manager to lead the department’s operations, supervise staff, and implement AI-assisted tools that enhance donor engagement and fundraising efficiency.

You will manage data in Veracross/GreaterGiving, coordinate volunteers, and collaborate with the Parents Association, while maintaining the highest standards of privacy and integrity in fundraising activities.

Qualifications

• 5+ years in advancement, development, or nonprofit operations.
• 2+ years supervising staff or volunteers.
• Bachelor's degree required.
• Experience with AI tools or AI-assisted coding is preferred.
• Working knowledge of fundraising databases (Veracross, GreaterGiving) preferred.
• Google Workspace proficiency; Canva/Adobe Creative Suite a plus.
• Fluent in French and English, written and spoken.
• Strong organization and confidentiality standards.
• Able to lift and move event materials as needed.

Responsibilities

• Supervise and mentor the Advancement team, set priorities and conduct regular check-ins.
• Oversee gift processing, acknowledgments, pledge tracking and data entry, maintaining policy.
• Develop and maintain procedures, training guides and onboarding materials.
• Coordinate volunteers across donor circles in partnership with the Parents Association.
• Design and build internal AI-assisted tools and dashboards to improve efficiency.
• Ensure AI tools protect donor confidentiality and align with school policy.
• Manage data in Veracross and GreaterGiving; analyze campaigns and donor retention.
• Train staff to use digital tools and advance the department's skills.

Skills

Leadership

Project management

Data analysis

AI tooling

Bilingual French English

Education

Bachelor's degree

Tools

Veracross

GreaterGiving

Google Workspace

Canva

Adobe Creative Suite

Job description

JOB TITLE: Advancement ManagerREPORTS TO: Director of AdvancementTYPE: Full-Time, Exempt

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OVERVIEW

The Advancement Department of the Lycée Français de San Francisco raises funds for the school through the Annual Fund, major gifts, the Annual Gala, the Wine Circle, the Capital Campaign and other initiatives. It also stewards our donor circles (Visionary Circle, Elysée Circle, Ambassadors' Club), holds events for donors, alumni and volunteers, and works closely with the Parents Association.

The Advancement Manager is the department's operational lead. They supervise the Advancement support team, run day-to-day operations, and bring new technology into the department's work, including building AI-assisted tools, dashboards and planners that help the team work more efficiently and keep donors and volunteers informed.

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KEY RESPONSIBILITIES

• Supervise, train and mentor the Advancement Assistant(s) and support staff, setting priorities, reviewing work and holding regular check-ins.
• Assign and balance workloads across campaigns and events so that deadlines and quality standards are met.
• Oversee gift processing, acknowledgments, pledge tracking and data entry so they are accurate, timely and follow Advancement policy.
• Write and maintain department procedures, training guides and onboarding materials.
• Coordinate volunteers, including Annual Fund Champions, Gala committees and class parents, in partnership with the Parents Association.
• Use AI coding tools (for example Claude) to design, build and maintain internal tools for the department, such as:
  • Annual Fund Champions dashboard: tracks participation by grade, class and campus and gives volunteers real-time progress and outreach lists;
  • Advancement team planner: yearly calendar, campaign timelines, event run-of-show, task assignments and deadlines;
  • Gala, Wine Circle and Capital Campaign trackers covering sponsorships, auction items, RSVPs and pledges;
  • Reporting tools for the Director of Advancement
• Use AI tools to speed up routine work: first drafts of acknowledgment letters, newsletters and social media content; summaries of donor data; cleanup of mailing lists.
• Make sure every AI-assisted tool and process protects donor confidentiality and data privacy and follows school policy. Review all AI-generated content for accuracy, tone and brand consistency before it is used.
• Manage Advancement data in Veracross and GreaterGiving: data integrity, segmentation, analysis and reports on campaign performance, participation rates and donor retention.
• Train team members to use these tools and help the department keep building its digital skills.

3. Campaign & Event Management (30%)

• Manage the operations of the Annual Fund, including Giving Week, Champion volunteer communications and progress reporting.
• Plan and run Advancement events: the Annual Gala, Wine Circle dinner, donor circle receptions, alumni gatherings and stewardship events.
• Support the Director including prospect research, briefing materials, proposals and stewardship reports.
• Oversee crowdfunding platforms, online giving pages and campaign web content.
• Work with Communications, the Business Office and other departments on campus-wide projects.

4. Budget & Administration (30%)

• Gift Processing, financial reconciliation, queries and reports, and reconcile monthly revenues with the Business Office.
• Manage vendor relationships and contracts for events and services.
• Some evening and weekend hours are required for special events throughout the year.
• Other duties as assigned.

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QUALIFICATIONS

• 5+ years of experience in advancement, development or nonprofit operations; independent school experience preferred.
• At least 2 years supervising staff or managing volunteer teams.
• Bachelor's degree required.
• Hands-on experience with, or strong interest in, AI tools and AI-assisted coding to build simple web apps, dashboards and automations. Comfortable with spreadsheets, data and reporting.
• Working knowledge of fundraising databases; Veracross and GreaterGiving preferred.
• Google Workspace expertise required; Canva and Adobe Creative Suite a plus.
• Fluent in French and English, spoken and written, strongly preferred.
• Outstanding organizational and project management skills.
• Highest standards of integrity, discretion and confidentiality with donor information.
• Able to lift and move event materials as needed.

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PERSONAL ATTRIBUTES

• A leader who develops, motivates and supports a team
• Curious and innovative, eager to try new technology and share what they learn
• Strong attention to detail and sound judgment
• Warm, relationship-driven manner with parents, donors, volunteers and colleagues
• Thrives in a multicultural, bilingual environment
• Strong sense of stewardship for the philanthropic funds of the Lycée

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COMPENSATION & BENEFITS

• Competitive salary based on experience and qualifications.
• Comprehensive benefits package: medical, dental, vision, retirement plan, disability insurance, 11 paid holidays, and up to 4 weeks paid vacation per year.

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START DATE: Open Immediately

The salary offered to the successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience in the job, type and years of experience in the industry, education, etc. The Lycée offers a negotiated salary range.

The Lycée is an equal opportunity employer. All individuals have an equal opportunity for employment based on qualifications and merit, regardless of religion, race, sex, marital status, pregnancy, childbirth or related medical conditions, age, color, national origin, ancestry, physical or mental disability, medical condition, sexual orientation, military service status, or any other factor prohibited by state or federal law. This policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, and other conditions of employment.