Advancement & Events Coordinator

Boys & Girls Clubs of Western Pennsylvania; Pittsburgh (Allegheny County); On-site; USD 42,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k) match

Paid time off

Professional growth

Meaningful impact

Job summary

The Boys & Girls Clubs of Western Pennsylvania is seeking an Advancement Coordinator to support fundraising, donor engagement, volunteer management, and community partnerships. This role works with the Advancement team to plan and coordinate events, manage donor records in CRM, and assist with grants and sponsorship fulfillment across Western Pennsylvania.

Candidates should have 1–3 years in nonprofit fundraising or events, an associate or bachelor’s, and a valid PA driver's license; strong

Qualifications

• Associate's or Bachelor's degree in nonprofit management, communications, marketing, event management, hospitality, or a related field preferred; equivalent experience considered.
• One to three years of experience in event planning, fundraising, project coordination, community engagement, or a related field preferred.
• Experience working in a nonprofit environment preferred.
• Valid Pennsylvania driver's license and reliable transportation preferred.

Responsibilities

• Support fundraising, donor engagement, and resource development initiatives.
• Coordinate fundraising events from planning through execution, including logistics, vendors, communications, and event-day support.
• Assist with donor stewardship activities, sponsorship fulfillment, and community engagement efforts.
• Recruit, coordinate, and support volunteers for events and organizational initiatives.
• Support grant administration activities including reporting and outcome tracking.
• Coordinate in-kind donations and maintain appropriate donor records and acknowledgments.
• Maintain accurate data and records within CRM and fundraising systems.
• Collaborate with staff, donors, sponsors, board members, volunteers, vendors, and community partners to advance organizational goals.

Skills

Organizational skills

Communication

Time management

Relationship building

Teamwork

Tech proficiency

Attention to detail

Community impact

Education

Associate's or Bachelor's degree in nonprofit management, communications, marketing, event management, hospitality, or related field

Tools

CRM systems

Microsoft Office

Google Workspace

Database experience

Job description

The Boys & Girls Clubs of Western Pennsylvania is seeking an Advancement Coordinator to support fundraising, donor engagement, volunteer management, and community partnerships. This role works with the Advancement team to plan and coordinate events, manage donor records in CRM, and assist with grants and sponsorship fulfillment across Western Pennsylvania.

Candidates should have 1–3 years in nonprofit fundraising or events, an associate or bachelor’s, and a valid PA driver's license; strong