Advancement Events Coordinator

Providence College; College Station (TX); On-site; USD 40,000 - 60,000; Part time

Job summary

Providence College is seeking a dedicated Event Coordinator for a 9-month assignment to support advancement-focused and special project events. The role requires coordinating plans, venues, and vendor relationships while ensuring compliance and smooth execution.

The position emphasizes attention to detail, strong communication, and the ability to troubleshoot on-site. Prior experience in a college or similar setting is preferred and involvement with global event coordination may be included.

Qualifications

• High School diploma or equivalent.
• Three to five years of experience or an equivalent combination of education and experience.
• Advanced working knowledge of Microsoft products, Excel, and database systems.

Responsibilities

• Review and assist in the preparation of event plans and setup diagrams to ensure alignment with program needs and space capabilities.
• Coordinate collection and submission of required legal documents and risk materials; liaise with General Counsel for approvals.
• Provide technical event support, including AV setup, registration systems, and live-stream or hybrid event support; monitor events for compliance.

Skills

Strong organizational skills

Excellent communication skills

Ability to work independently

Education

High School diploma or equivalent

Tools

Microsoft Office

Excel

Database systems

Job description

Providence College is seeking a dedicated Event Coordinator for a 9-month assignment to support advancement-focused and special project events. The role requires coordinating plans, venues, and vendor relationships while ensuring compliance and smooth execution.

The position emphasizes attention to detail, strong communication, and the ability to troubleshoot on-site. Prior experience in a college or similar setting is preferred and involvement with global event coordination may be included.