Advancement & Donor Relations Coordinator

Minnesota Council of Nonprofits; Saint Joseph (MN); Hybrid; USD 52,000 - 64,000; Full time

Benefits offered by this job

Benefits program

Job summary

The Hill Museum and Manuscript Library (HMML) invites applications for the full-time, benefit eligible Advancement Associate in a hybrid role (3 days on-site in Collegeville, MN and 2 days remote). This position supports fundraising, donor engagement, communications, and relationship-building across Advancement.

Under supervision of the Chief Advancement Officer, you will manage donor data, gift processing, grants, communications, events, and board support while coordinating with external

Qualifications

• Associate’s degree in related field preferred.
• Minimum of two years of related full-time experience in fundraising/nonprofit administration.
• Experience with donor, constituent, customer, or database records and data management.
• Experience in event coordination, vendor and stakeholder relations, customer service, and project coordination.

Responsibilities

• Maintains accurate and up-to-date constituent records in EveryAction.
• Develops and runs queries, reports, and distribution lists to support fundraising, communications, stewardship, events, and Board activities.
• Processes charitable contributions, pledges, recurring gifts, donor-advised fund distributions, and other contributions with timely recording and acknowledgement.
• Coordinates with Business Manager to reconcile gifts and resolve discrepancies in donor/contribution records.
• Prepares and distributes gift acknowledgement letters, tax receipts, pledge reminders, and other donor correspondence.
• Tracks returned mail, address changes, deceased constituents, and updates with appropriate follow-up.
• Maintains Advancement calendars, project trackers, and deadlines.
• Serves as Advancement’s primary user for PayPal and related donation processing.

Skills

Organizational skills

Attention to detail

Communication

Customer service

Confidentiality

Team collaboration

Project coordination

Education

Associate degree preferred

Tools

EveryAction

Microsoft Excel

CRM systems

Job description

The Hill Museum and Manuscript Library (HMML) invites applications for the full-time, benefit eligible Advancement Associate in a hybrid role (3 days on-site in Collegeville, MN and 2 days remote). This position supports fundraising, donor engagement, communications, and relationship-building across Advancement.

Under supervision of the Chief Advancement Officer, you will manage donor data, gift processing, grants, communications, events, and board support while coordinating with external