Advancement Coordinator, Volunteer Leadership – University Advancement

ROME GROUP; St. Louis (MO); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Vacation days

Holiday leave

Health insurance

Metro transit U-Pass

Tuition assistance

Job summary

Washington University in St. Louis seeks an Advancement Coordinator, Volunteer Leadership to support the Office of Volunteer Leadership.

You will manage volunteer profiles, update internal sites, and standardize onboarding materials for boards and councils. The role involves coordinating schedules, travel, and reimbursements for the AVC and Director, and ensuring consistent review standards for awards and national councils.

Qualifications

• High school diploma or equivalent required.
• Experience supporting volunteer leadership or governance groups is preferred.
• Demonstrated ability to manage detailed information and calendars.

Responsibilities

• Support volunteer leadership initiatives and maintain volunteer profiles.
• Coordinate scheduling, travel, and reimbursements for UA leaders.
• Maintain onboarding materials, agreements, and codes of conduct.
• Assist with communications and documentation for volunteer groups.

Skills

Active Listening

Adaptability

Budgeting

Collaboration

Communication

Cost Forecasting

Deadline Management

Detail-Oriented

Digital Communications

Email Marketing

Event Budgets

Event Communications

Event Management

Event Planning

Fundraising

Graphic Design

Interpersonal Communication

Interpersonal Relationships

Learning Quickly

Microsoft Office

Multitasking

Professional Etiquette

Project Management

Salesforce

Workload Prioritization

Education

High school diploma or equivalent

Tools

ARCH CRM

Job description

Advancement Coordinator, Volunteer Leadership – University Advancement

Position Summary

The Advancement Coordinator, Volunteer Leadership reports to the the Director, Volunteer Leadership and assists the Office of Volunteer Leadership with project management and administrative tasks in support and coordination of high level board service (e.g. Board of Trustees, National Councils, Parents Council, Regional Cabinets, and the Alumni Board of Governors) at Washington University. The coordinator will maintain consistent standards to foster optimal volunteer experiences and best practices. This position requires managing a large volume of detailed information, as well as collaborating with stakeholders across University Advancement and WashU. Candidate must be highly motivated, possess strong organizational and time management skills, think critically and display an acute attention to detail.

Primary Duties & Responsibilities:

• Support the Office of Volunteer Leadership’s drive to create an optimal volunteer experience, through activities that include maintaining volunteer biographical profiles in our system of record (ARCH); updating internal and external volunteer websites and affiliated links; and standardizing and maintaining volunteer onboarding materials, agreements, and code of conduct.
• Coordinate and manage overall scheduling, travel logistics, and expense reimbursements for the AVC and Director. Coordinate and schedule twice yearly meetings with all UA stakeholders working with volunteer groups.
• Maintain standards of review for alumni awards for WashU Schools, the Alumni Board of Governors, and others. Maintain standards for review of candidates for National Councils (12 schools and programs), Parents Council, Regional Cabinets, and Alumni Board of Governors.
• Perform other duties as assigned.

Working Conditions:

• Normal office environment

Physical Effort

• Typically sitting at a desk or table
• Repetitive wrist, hand or finger movement
• Ability to move to on and off-campus locations

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

• High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

• No specific certification/professional license is required for this position.

Work Experience:

• Relevant Experience (3 Years)

Driver’s License:

• A driver’s license is not required for this position.

Preferred Qualification:

• Familiarity with and appreciation for the mission of Advancement Programs and the activities of the department.
• Warm, collegial presence demonstrating kindness, compassion, and a positive approach to working with others.
• Ability to understand and work effectively in a large, complex organization with its established processes.
• Desire to play a meaningful role in the university’s community and to share in the community’s commitment to education and research.
• Familiarity CRM systems and ability to learn other appropriate technology.

This position is located in St. Louis, MO and the targeted hiring range for this position is $21.17 – $24.50 per hour.

Skills:

Active Listening, Adaptability, Budgeting, Collaboration, Communication, Cost Forecasting, Deadline Management, Detail-Oriented, Digital Communications, Email Marketing, Event Budgets, Event Communications, Event Management, Event Planning, Fundraising Event Planning, Graphic Design, Interpersonal Communication, Interpersonal Relationships, Learning Quickly, Microsoft Office, Multitasking, Professional Etiquette, Project Management, Salesforce (Software), Workload Prioritization

Grade

G08-H

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.