Advancement Coordinator, Volunteer Leadership - University Advancement

Washington University; Missouri; On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Vacation time

Health insurance

Transit pass

Caregiver leave

Job summary

Washington University in St. Louis is seeking an Advancement Coordinator, Volunteer Leadership to support the Office of Volunteer Leadership.

This role coordinates scheduling, travel logistics, and reimbursements for the AVC and Director while maintaining volunteer profiles and onboarding materials in ARCH. You will work with multiple university stakeholders to ensure compliant review of alumni awards and council candidate screening.

Qualifications

• High school diploma or equivalent.
• 3 years relevant experience.
• Familiarity with advancement programs is preferred.

Responsibilities

• Support the Office of Volunteer Leadership's drive to create an optimal volunteer experience, through activities that include maintaining volunteer biographical profiles in our system of record (ARCH); updating internal and external volunteer websites and affiliated links; and standardizing and maintaining volunteer onboarding materials, agreements, and code of conduct.
• Coordinate and manage overall scheduling, travel logistics, and expense reimbursements for the AVC and Director.
• Coordinate and schedule twice yearly meetings with all UA stakeholders working with volunteer groups.
• Maintain standards of review for alumni awards for WashU Schools, the Alumni Board of Governors, and others.
• Maintain standards for review of candidates for National Councils (12 schools and programs), Parents Council, Regional Cabinets, and Alumni Board of Governors.
• Perform other duties as assigned.

Skills

Active Listening

Multitasking

Communication

Project Management

Microsoft Office

Salesforce

Education

High school diploma or equivalent

Job description

Location SAINT LOUIS, MO 63105 Scheduled Hours 37.5

Position Summary

The Advancement Coordinator, Volunteer Leadership reports to the the Director, Volunteer Leadership and assists the Office of Volunteer Leadership with project management and administrative tasks in support and coordination of high level board service (e.g. Board of Trustees, National Councils, Parents Council, Regional Cabinets, and the Alumni Board of Governors) at Washington University. The coordinator will maintain consistent standards to foster optimal volunteer experiences and best practices. This position requires managing a large volume of detailed information, as well as collaborating with stakeholders across University Advancement and WashU. Candidate must be highly motivated, possess strong organizational and time management skills, think critically and display an acute attention to detail.

Primary Duties & Responsibilities

• Support the Office of Volunteer Leadership's drive to create an optimal volunteer experience, through activities that include maintaining volunteer biographical profiles in our system of record (ARCH); updating internal and external volunteer websites and affiliated links; and standardizing and maintaining volunteer onboarding materials, agreements, and code of conduct.
• Coordinate and manage overall scheduling, travel logistics, and expense reimbursements for the AVC and Director.
• Coordinate and schedule twice yearly meetings with all UA stakeholders working with volunteer groups.
• Maintain standards of review for alumni awards for WashU Schools, the Alumni Board of Governors, and others.
• Maintain standards for review of candidates for National Councils (12 schools and programs), Parents Council, Regional Cabinets, and Alumni Board of Governors.
• Perform other duties as assigned.

Working Conditions

Job Location/Working Conditions Normal office environment

Physical Effort Typically sitting at a desk or table

Repetitive wrist, hand or finger movement

Ability to move to on and off-campus locations

Equipment Office equipment

Required Qualifications

• Education: High school diploma or equivalent high school certification or combination of education and/or experience.
• Certifications/Professional Licenses: No specific certification/professional license is required for this position.
• Work Experience: Relevant Experience (3 Years)
• Skills: Not Applicable
• Driver's License: A driver's license is not required for this position.

Preferred Qualification

Familiarity with and appreciation for the mission of Advancement Programs and the activities of the department. Warm, collegial presence demonstrating kindness, compassion, and a positive approach to working with others. Ability to understand and work effectively in a large, complex organization with its established processes. Desire to play a meaningful role in the university’s community and to share in the community’s commitment to education and research. Familiarity CRM systems and ability to learn other appropriate technology.

Preferred Qualifications Education

No additional education unless stated elsewhere in the job posting.

Preferred Qualifications Certifications/Professional Licenses

No additional certification/professional licenses unless stated elsewhere in the job posting.

Preferred Qualifications Work Experience

No additional work experience unless stated elsewhere in the job posting.

Preferred Qualifications Skills

• Active Listening
• Adaptability
• Budgeting
• Collaboration
• Communication
• Cost Forecasting
• Deadline Management
• Detail-Oriented
• Digital Communications
• Email Marketing
• Event Budgets
• Event Communications
• Event Management
• Event Planning
• Fundraising Event Planning
• Graphic Design
• Interpersonal Communication
• Interpersonal Relationships
• Learning Quickly
• Microsoft Office
• Multitasking
• Professional Etiquette
• Project Management
• Salesforce (Software)
• Workload Prioritization

Grade G08-H Salary Range

Grade G08-H Salary Range $21.17 - $32.85 / Hourly; the targeted hiring range for this position is $21.17 - $24.50 per hour.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.