Advancement Coordinator, McKelvey School of Engineering – University Advancement

The Rome Group; St. Louis (MO); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Vacation & Holidays

Health Insurance

Transit U-Pass

Tuition Assistance

Job summary

Washington University in St. Louis is seeking an Advancement Coordinator within the Philanthropic Strategy Team of University Advancement.

The role provides administrative and operational support to one or more school- or initiative-focused teams, managing dashboards, coordinating leadership travel logistics, and preparing briefing materials to advance donor strategy. You will work with senior staff to track tasks, organize meetings, and ensure timely follow-up while handling confidential

Qualifications

• High school diploma or equivalent.
• 3 years of relevant work experience.
• Based in St. Louis, MO.

Responsibilities

• Provide administrative support for top prospects and dean's portfolio.
• Manage dashboards and coordinate task execution across UA teams.
• Coordinate leadership travel logistics and donor materials.
• Prepare briefing materials and facilitate post-meeting follow up steps.
• Coordinate logistics of ongoing Executive Director and Dean donor meetings and travel.
• Maintain UA school team’s internal presence on the intranet and MS Teams channels.

Skills

Adaptability

Business Interactions

Communication

Database Software

Deadline Management

Detail-Oriented

English Grammar

Interpersonal Skills

Microsoft Office

Microsoft Teams

Time Management

Workload Prioritization

Professional Etiquette

Qualtrics

Telephone Communications

Sound Judgment

Optimism

Education

High school diploma

Tools

Microsoft Office

Microsoft Teams

Qualtrics

Job description

Advancement Coordinator, McKelvey School of Engineering – University Advancement

University Advancement boasts a talented, knowledgeable team dedicated to inspiring the global WashU community to engage in advancing our university mission—to act in service of truth through the formation of leaders, the discovery of knowledge, and the treatment of patients for the betterment of our region, our nation, and our world. Within University Advancement, Philanthropic Strategy teams partner with their respective schools or initiative to establish strategic fundraising priorities, develop and advance donor strategies, engage leadership in fundraising activities, and create stewardship and engagement opportunities for prospects and volunteers.

Position Summary

The Advancement Coordinator within the Philanthropic Strategy Team of University Advancement, assists one or more of the school or initiative-focused teams by providing operational and administrative support. The Advancement Coordinator helps advance fundraising progress from top prospects by managing dashboards, tracking task execution across UA teams, and coordinating leadership travel logistics and donor materials. The coordinator will be key to prospect strategy execution by preparing briefing materials and facilitating post-meeting follow up steps. While working with a specific team(s), this position reports to the Senior Manager of Support Services, Philanthropic Strategy and is part of an overall administrative support service team for Philanthropic Strategy.

We value superior attention to detail, outstanding oral and written communication, advanced computer skills, capacity to work well under deadlines and handle multiple projects simultaneously, and the ability to handle confidential information and situations with sensitivity and discretion.

Support services team members work to support the execution of all role functions, inclusive of activities beyond this list, depending on the unique needs of individual terms.

Primary Duties & Responsibilities

• Provide administrative and operational support focused on the management of the unit’s top prospects and dean’s portfolio.
• Review and facilitate the team’s support of active and planned philanthropic proposals designated to the unit, and related actions needed.
• Manage and update dashboards; track and coordinate execution of tasks to drive accountability of colleagues across UA.
• Organize and attend internal meetings with territory gift officers to strategize and plan dean travel and visits.
• Facilitate post-meeting follow up by coordinating next steps and adjustments to strategy.
• Maintain reporting documents for gift officer requests for Dean visits, including recommended prospects, prospects approved for outreach.
• Coordinate logistics of ongoing Executive Director and Dean donor meetings and travel, including strategic itineraries, researching, writing and organizing prospect briefings, working across UA to assemble, consolidate, and organize collateral materials, and ensuring appropriate follow-up. This will often be in partnership with staff in the Dean’s office.
• Maintain UA school team’s internal presence on the intranet.
• Maintain UA school team’s MS Teams team and channels.
  Support the goals of the Philanthropic Strategy vertical with other duties as assigned.
• Perform other duties as assigned.

Working Conditions

• Normal office environment.
• Typically sitting at a desk or table.
• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

• Education:
  • High school diploma or equivalent high school certification or combination of education and/or experience.
• Work Experience:
  • Relevant Experience (3 Years)

This position is located in St. Louis, MO and the targeted hiring range for this position is $21.17 – $24.50 per hour.

Skills

Adaptability, Business Interactions, Communication, Database Software, Deadline Management, Detail-Oriented, English Grammar, Highly Developed Interpersonal, Interpersonal Interactions, Microsoft Office, Microsoft Teams, Optimism, Professional Etiquette, Qualtrics, Social Interaction, Sound Judgment, Telephone Communications, Time Management, Workload Prioritization

Grade

G08-H

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please [e-mail] call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
• For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.