Senior Associate Director, Prospect Management - University Advancement

Washington University in St. Louis; Clayton (MO); Hybrid; USD 66,000 - 113,000; Full time

Benefits offered by this job

Vacation days & holidays

Metro U-Pass transit

403(b) Retirement savings

Job summary

Washington University in St. Louis is seeking a Senior Associate Director of Prospect Management in Saint Louis, MO. This full-time role drives pipeline movement by aligning data with action, while coaching 2–4 staff and overseeing prospect deployment across Leadership, Major, and Principal giving levels.

The position emphasizes data integrity, strategy sessions, and best-practice guidance for fundraisers. A hybrid schedule is available and the salary ranges from $65,900 to $112,700 annually.

Qualifications

• Bachelor's degree required for this role.
• Master's degree preferred for advanced responsibilities.

Responsibilities

• Collaborate with gift officers to move prospects through the fundraising cycle.
• Hire, manage, coach, and mentor 2-4 prospect management staff.
• Maintain integrity of prospect data and reporting.
• Advise frontline fundraisers on prospect management policy and processes.
• Monitor fundraising activity for compliance with guidelines and provide insights.

Skills

Prospect management

Staff coaching

Data analysis

CRM software

Relationship management

Fundraising

Education

Bachelor's degree

Master's degree

Tools

CRM software

Job description

Position Summary

SAINT LOUIS, MO 63105

Scheduled Hours 37.5

The Senior Associate Director is an exciting opportunity for a data-driven, mid-career professional eager to contribute to a collaborative, strategic team. This role coaches and manages 2–4 prospect management staff members while spurring strategic pipeline movement by aligning data with action, and overseeing the effective, coordinated deployment of prospects and processes. While the role concentrates on prospects across both Leadership, Major, and Principal giving levels, also includes oversight of the assignment of Eliot Society accounts.

Core responsibilities include managing and developing relationships with fundraisers and their leadership; maintaining the integrity of prospect data; driving portfolio construction and health; coordinating prospect movement between pipeline stages and capacity levels; preparing performance insights and trend analysis; spurring moves management; facilitating prospect strategy sessions; and advising frontline fundraisers and colleagues on prospect management best practices. Success in this role requires a strong customer-service orientation, a data-driven mindset, and the ability to translate complex information into actionable insights for fundraisers and leadership.

As part of the Prospect Management team, this position supports unified, donor-centric fundraising strategies through close partnership with fundraisers and campus partners. The Senior Associate Director will work alongside another Senior Associate Director and report to the Senior Director of Prospect Management.

This is a full-time, benefits-eligible position based on campus, with an optional hybrid schedule.

Job Description

Primary Duties & Responsibilities

• Collaborate with gift officers from one or more teams to manage prospects effectively by developing fundraising strategies that move prospects through the fundraising cycle and ensure optimal distribution of prospective donors to fundraiser portfolios.
• Hire, manage, coach, and mentor 2-4 prospect management staff.
• Provide critical support in management, maintenance, and integrity of prospect data.
• Liaise with prospect research team members as needed to deliver key information about managed prospects while building a broad and deep understanding of fundraising metrics to provide the information that supports the management of prospects through the development cycle.
• Serve as a key advisor to gift officers in the creation, implementation, and management of the prospect management policy and business processes. Ensure that the best prospects are actively managed by front line fundraisers.
• Regularly monitor fundraising activity/progress for continuity and compliance with the Prospect Management Guidelines. Provide analysis to advise leaders on fundraising performance and recommendations on cultivation and solicitation strategies and ask amounts.
• Perform other duties as assigned.

Working Conditions

Job Location/Working Conditions

• Normal office environment
• Ability and willingness to work evenings and weekends as necessary as well as travel to on- and off-campus locations

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education

Bachelor's degree

Certifications / Professional Licenses

No specific certification/professional license is required for this position.

Work Experience

Relevant Experience (3 Years)

Skills

Not Applicable

Driver's License

A driver's license is not required for this position.

Preferred Qualifications

More About This Job

• Ability to confidently facilitate prospect strategy discussions.
• Ability to manage up and out, crossing organizational hierarchies.
• Ability to compile, report, and analyze information from diverse sources.
• Ability to understand problems from a broad, interactive perspective and conceive strategic solutions.
• Experience in a prospect development or prospect management function or in a fundraising, nonprofit, or higher education setting.

This position is located in St. Louis, MO and the targeted hiring range for this position is $65,900 - $88,000.

Education

Master's degree

Certifications / Professional Licenses

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience

Non-Profit Fundraising Organization (3 Years), Higher Education Fundraising With Comprehensive University (3 Years)

Skills

Business Practices, Client Services, Coaching, Communication, Complex Systems, Confidentiality, Critical Thinking, Customer Relationship Management (CRM) Software, Deadline Management, Detail-Oriented, Interpersonal Communication, Microsoft Office, Optimism, People Management, Problem Solving, Professional Ethics, Professional Integrity, Project Management, Prospect Development, Prospect Management, Proven Commitment, Relationship Building, Sound Judgment, Time Management, Work Collaboratively

Grade

G13

Salary Range

$65,900.00 - $112,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.