Advancement Coordinator (Development Coordinator)

Indiana University; Indianapolis (IN); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Comprehensive medical and dental insurance

Generous retirement plan contributions

Tuition subsidy for employees and family members

Paid leave for new parents

Job summary

A prestigious educational institution is seeking an Advancement Coordinator to support fundraising and alumni engagement efforts. This role includes coordinating donor activities, managing stewardship operations, and ensuring a responsive donor experience. Candidates should possess a high school diploma, with a bachelor's degree preferred, alongside 4 years of experience in administrative or fundraising roles. Strong communication skills and proficiency in CRM systems are vital for success in this nonexempt position based in Indianapolis, Indiana, offering a competitive salary between $45,000 and $50,000 based on experience.

Qualifications

• 4 years experience in fundraising/development or related field.
• Experience in donor relations including acknowledgment processes.
• Experience using CRM systems to manage donor records.

Responsibilities

• Coordinate donor and alumni activities including data management and event planning.
• Manage stewardship operations and donor acknowledgments.
• Support financial processes including reports and vendor payments.

Skills

Proficient communication skills

High degree of professionalism

Time management and priority setting

High commitment to quality

Flexibility to work in a fast-paced environment

Dependability

High degree of initiative

Ability to build strong customer relationships

Education

High school diploma or equivalent

Bachelor's degree

Tools

Customer Relationship Management (CRM) systems

Microsoft Office tools

Job description

SCHOOL OF NURSING (IN-NURS-IUINA)

The Indiana University (IU) School of Nursing is annually ranked among the top nursing schools in the nation. Founded in 1914, the school offers programs from the Bachelor of Science in Nursing (BSN) through the doctorate and is composed of campuses in Bloomington, Fort Wayne, and Indianapolis. IU School of Nursing rose to number 13 in the nation for undergraduate nursing programs in the 2026 U.S. News & World Report rankings, up 26 spots from the previous year.

The Advancement Coordinator plays a central role in supporting the IU School of Nursing's fundraising and alumni engagement efforts by providing high‑level administrative, operational, and stewardship support.

Department‑Specific Responsibilities

• Coordinates donor and alumni activities across the full engagement continuum, including cultivation, solicitation, and stewardship, while managing data, communications, events, and reporting that strengthen donor relationships and enhance the overall advancement strategy.
• Serves as a key connector across internal teams, vendors, and external partners.
• Ensures a seamless and responsive donor experience while upholding the mission and priorities of the school.
• Manages stewardship operations, including gift tracking, donor acknowledgments, and coordination of recognition with advancement leadership.
• Coordinates advancement and alumni engagement events, including logistics, vendor collaboration, and on‑site support.
• Supports financial and operational processes, including expense reports, purchase orders, vendor payments, and budget tracking.
• Prepares donor briefings and materials by researching giving histories and assembling meeting and engagement documents.
• Provides coordination support for fundraising initiatives, leadership scheduling, and process improvements to enhance advancement operations.

General Responsibilities

• Performs administrative tasks in support of the university's development and advancement efforts and may interact with officers across all development and advancement job families, as well as donors, the general public, and representatives across the university and university community.
• Tasks may include answering phone calls and emails, maintaining and updating donor databases, scheduling events and travel for donor interaction and solicitation, preparing and sending digital and direct mail solicitations, preparing documentation of pledged and received gifts, and coordinating stewardship and donor recognition activities.
• Compiles metrics, facts, and general operations information about IU and its schools and departments for distribution to donors.
• Prepares and updates basic and complex reports and presentations for use by other development staff, engaging supervisor for help as needed.
• Provides an excellent donor experience through customer service, active listening, inclusive language, and thoughtful and persuasive discussion, consistently upholding the integrity and mission of Indiana University.
• May provide guidance to lower‑level Development Coordinators.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

Education

Required

• High school diploma or equivalent (such as HSED or GED).

Preferred

• Bachelor's degree.

Work Experience

Required

• 4 years experience in fundraising/development, administrative, a higher education foundation, or related field.

Preferred

• Experience in donor relations or stewardship activities, including acknowledgment processes, reporting on gift impact, and maintaining donor intent.
• Experience using Customer Relationship Management (CRM) systems (e.g., Salesforce, Blackbaud, or similar) to manage donor records and engagement activities.

Skills

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Highly thorough and dependable.
• Possesses a high degree of initiative.
• Ability to build strong customer relationships.

Preferred

• Strong organizational and multitasking skills to support complex advancement and donor engagement activities.
• Ability to manage confidential donor information with professionalism and discretion.
• Experience drafting donor‑facing communications, including acknowledgments, briefings, and reports.
• Demonstrates problem‑solving skills with the ability to anticipate needs and improve processes.
• Proficiency with CRM and donor database systems, along with Microsoft Office tools for reporting and communication.
• Ability to collaborate effectively across teams, including faculty, staff, vendors, and external stakeholders.
• Commitment to delivering an exceptional donor and alumni experience through responsive and thoughtful engagement.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Indianapolis, Indiana

$45,000-50,000, based on experience

Benefits

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long‑term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU‑sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Employment Information

Career Level: Mastery

FLSA: Nonexempt

Job Function: Development & Advancement

Job Family: General Development

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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