Advancement Coordinator, 26-27, FT
International School of Zug and Luzern
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Benefits offered by this job
Job summary
Cascades Academy is seeking an Advancement Coordinator to drive fundraising campaigns, manage donor relations, and coordinate events in Bend, Oregon. The role blends development, community engagement, and marketing support within a collaborative Advancement Office.
The position emphasizes Fall giving, annual auction planning, and robust donor communications. Evening and weekend availability for events is required, with potential 10-month flexibility in some circumstances.
Qualifications
- 2-5 years of related professional experience in development, community engagement, marketing, and/or communications, preferably in education.
- Experience with a donor relationship management system (CRM) such as Salesforce, Bloomerang, etc.
- Experience creating and curating content for marketing and communications channels like websites, e-newsletters, and social media.
- Proficiency in Google Workspace and Microsoft Office applications.
- Superior written, verbal communication, and customer service skills.
Responsibilities
- Manage and execute the Fall Giving Campaign (Oct–Dec), lead mass-appeal communications and participation efforts.
- Draft and coordinate campaign communications, including direct mail, email solicitations, and social posts.
- Track campaign giving and participation in spreadsheets/databases; provide regular updates to leadership.
- Coordinate and operationalize the annual Spring Auction in collaboration with volunteers and leadership.
- Oversee event logistics, invitations, RSVPs, vendors, and post-event follow-up.
- Record, process, and reconcile gifts, donor acknowledgments, and database integrity.
Skills
Tools
Job description
Cascades Academy is seeking an advancement professional who is excited to grow with the school. This position offers significant opportunity for professional growth and increased responsibility over time. An exceptional candidate will have the opportunity to develop the skills and experience necessary to assume increasing leadership responsibilities within the Advancement Office.Cascades Academy was founded in 2003 with a deep commitment to experiential learning, academic excellence, and community engagement. Now beginning its 24th year, the school has grown to 240+ students PreK-12 and is excited to fully realize its founding pillars while also deepening its commitment to diversity, equity, and inclusion, social-emotional learning, and community partnerships in order to inspire lifelong learners.Due to its small size, ability to attract highly talented and innovative educators, program agility, and location in the outdoor mecca of Bend, Oregon, the school is uniquely poised to become a leader in the innovative, experiential educational landscape.
The Advancement Coordinator dual reports to the Director of Advancement and Director of Marketing & Communications, with the Director of Advancement serving as the direct supervisor. The majority of the role is dedicated to philanthropic efforts, community engagement, and events, while roughly a third of the role supports marketing, communications, and administration.
A typical work day begins at 8:15am, Monday-Friday. End time will vary depending on what needs to be accomplished in a given day, but is typically 4:30-5:00pm.
Additional evening and weekend hours are required for events throughout the year.
The current role is a full-time, 12-month position however, there may be some flexibility for this to be a 10-month position with two months off during the summer.
Manage and execute the day-to-day operations of the annual Fall Giving Campaign (October - December), in collaboration with the Director of Advancement and Director of Marketing & Communications.Serve as the primary staff lead for the campaign's mass-appeal communications and participation efforts, helping to drive broad engagement and participation among current families, grandparents, alumni, and other members of the school community.
Draft and coordinate campaign communications, including direct mail appeals, email solicitations, campaign reminders, and social media posts; coordinate with direct mail vendors on all aspects of printing, production, and mailing; and develop and maintain campaign timelines and communication schedules. Manage the Staff Giving Campaign, including communications, participation tracking, reminders, and stewardship.
Track campaign giving and participation in spreadsheets and fundraising databases; monitor progress toward campaign goals; track participation levels by class and constituent group; and provide regular updates to the Director of Advancement. Prepare and distribute regular school-wide campaign participation updates and other internal communications designed to build momentum and encourage participation throughout the campaign.
Coordinate and provide operational leadership for the volunteer-led annual Spring Auction, working closely with the Director of Advancement and volunteer Auction Committee to ensure a successful event. Recruit, organize, and support auction volunteers; coordinate timelines and logistics; assist with development and maintenance of the auction website; support the procurement and organization of auction items; coordinate event communications; and provide ongoing staff support to volunteers throughout the planning process.
The 2027 Auction will be held on Saturday, March 6. Full-day and evening work is required on the day of the auction, including event setup, event execution, and breakdown.
Oversee logistics for events organized by the Advancement Office, including, but not limited to, sending event invitations, taking RSVPs, and organizing vendors for events such as Grandparents & Special Friends Day, Donor Stewardship Events, Graduation, Alumni Gatherings and special initiatives.
Evening work is required approximately 1-3 times per month.
Establish strong working relationships with volunteers and donors alike, and participate in stewardship and cultivation efforts.
Support the Director of Advancement in donor stewardship such as plaques, gifts, birthday cards, etc.
Support the planning and execution of Alumni programs and communications.
Document meeting minutes and action items; coordinate meeting materials and recordings.
Record, process, and track all gifts and donations, and regularly reconcile with the Business Office. Track and follow up on corporate matching gifts and in-kind gifts. Generate electronic pledge reminders and send gift acknowledgements in a timely manner.
Maintain ongoing accuracy and integrity of fundraising database records with exceptional attention to detail. Create and run regular lists, reports, and exports from the database as needed, including solicitation lists and mail merges for annual fund and other fundraising communications.
Support year-end annual report, audit, and IRS 990 filing with the Business Office.
Execute the social media plan through regular posts, stories, and event listings; regularly engage with followers
Source content for, write, and send email newsletter every other week to current families
Regularly photograph and/or video school activities with the primary objective of collecting social media and e-newsletter content
Maintain media archives; seek out photos/videos from staff members to ensure that all grades are represented in school archives
Coordinate professional photography/videography as needed; provide logistical support before and during shoots
Organize, order, and track school merchandise and branded materials/supplies
Keep school signage and bulletin boards up to date with current events and photos
Support the coordination of meetings, materials, and communications as needed
Manage Advancement expense reporting and reimbursements as needed
Attend weekly Administration meetings and help ensure smooth running of the school
Weekly admin and teacher relief duties such as providing coverage for the front desk and assisting with parking lot duties.
Serve in a key backup role for the front office coordinator, assisting with answering the main phone line, assisting students in the wellness room, and assisting students, staff, and families with general needs and questions.
Perform other duties as required or assigned by the Director of Advancement or Director of Marketing and Communications
2-5 years of related professional experience in development, community engagement, marketing, and/or communications, preferably in education
Experience with a customer or donor relationship management system (database) such as Salesforce, Bloomerang, etc.
Experience creating and curating content for marketing and communications channels like websites, e-newsletters, and social media
Proficiency in Google Workspace and Microsoft Office applications
Superior written, verbal communication, and customer service skills
Demonstrated commitment to excellence, detail, and ability to prioritize and manage multiple projects simultaneously in a dynamic environment
Positive attitude, relationship-building skills, a high level of self-motivation, and a strong, responsible work ethic
Demonstrated ability to work independently and as part of a team, take initiative, think ahead, and be a problem-solver
Ability to maintain confidentiality and handle sensitive information with integrity
Medical, vision, & RX insurance for the employee
Dental insurance; school pays 75% of premium
403b retirement plan with 4% employer match
Optional pre-tax flexible spending health account
Approx. eight weeks of paid vacation time (includes five weeks of scheduled school breaks during the year,plusthree flexible weeks during the summer)
10 paid sick days and two personal days per year
It is the policy of Cascades Academy to provide equal employment opportunity, regardless of race, color, sex, age, national origin, religion, physical or mental impairment, sexual orientation, veteran’s status or any other status protected by applicable law. Specifically, employment opportunities are and shall be open to all qualified applicants solely on the basis of their experience, aptitudes, abilities and training; advancement is and shall be based on the individual’s achievement, performance, ability, attitude and potential for promotion.
- Fall Giving Campaign
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