Advancement Coordinator

The Union League of Philadelphia; Valley Forge (PA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Employee meals

401k retirement plan with employer match

Educational funding opportunities

Job summary

A nonprofit organization in Valley Forge seeks an experienced Advancement Coordinator to manage voluntary contributions and coordinate with accounting systems. The role requires attention to detail, proficiency in Microsoft 365, and at least 2 years of fundraising experience. Responsibilities include processing donations, maintaining the donor database, and assisting with fundraising events. This position offers a full-time role with competitive benefits including a 401k plan and health insurance options.

Qualifications

• At least 2 years’ experience in fundraising work.
• Excellent attention to detail and follow-through.
• Self-starter looking to become an expert with a busy operation.

Responsibilities

• Manage timely processing of all voluntary contributions.
• Ensure integrity of donor database.
• Coordinate monthly reconciliation with accounting staff.
• Assist with outreach to donors and prospects.

Skills

Attention to detail

Communication skills

Proficiency in Microsoft 365

Database management

Education

Bachelor's degree

Tools

DonorPerfect

Job description

AdvancementCoordinator

Status: Full-time
Location: Valley Forge, PA (Founding Forward, 1601 Valley Forge Rd, Valley Forge, PA 19481), with one day per week at the TheUnion League of Philadelphia, and occasional work at other League properties.
Reports to: Chief Advancement Officer

About Founding Forward

Founding Forward is a national 501(c)(3) nonprofit dedicated to informing and engaging citizens through transformational educational experiences grounded in American history. Our mission empowers students, educators, and communities to understand, appreciate, and practice the principles, rights, and responsibilities of American citizenship.

Position Summary

The Advancement Coordinator ensures timely management of voluntary contributions, including entry, receipting, donor file management, assisting with ongoing solicitations, and reporting. This role coordinates with Founding Forward and the Union League’s accounting systems to ensure proper process and procedures are maintained. Strong working relationships with all members of the Advancement team, including staff, volunteers, and management. The position is in-person and will be required to go to the Philadelphia office at least once a week, with limited remote work possibilities. Limited evenings and weekends.

Key Responsibilities

• Gift Processing & Acknowledgement: Manage timely processing of all voluntary contributions, processing gifts and pledges, depositing funds, and timely donor receipts. Reconcile donations, following up with donors as needed. Review pledge activity monthly, including documenting new pledges and monitoring pledge payments due.
• Data Maintenance: Ensure integrity of donor database, including reporting and analysis. Maintain donor files, both paper and electronic. Create mailing lists and coordinate solicitations with Director of Annual Gifts and Grants and any vendors engaged to support automated solicitation.
• Reporting & Reconciliation: Coordinate monthly reconciliation with Founding Forward and Union Leage accounting staff. Manage and produce reports for both fundraising updates to leadership and for donor recognition. Ensure continuous updates for donor recognition, from updating donor lists to producing annual donor honor roll.
• Other Duties: Assist all Advancement staff members and volunteers with outreach to donors and prospects. Assist and attend all fundraising and program events, as needed. Support all fundraising efforts, and perform other duties as assigned.

Qualifications

• Bachelor's degree required.
• At least 2 years’ experience in fundraising work.
• Excellent attention to detail and follow-through, with a goal-oriented focus, self-starter looking to become an expert with a busy fundraising operation.
• Proficiency with Microsoft 365 and database management software (ideally DonorPerfect).
• Excellent written and communication skills, including the ability to motivate and build a rapport with a variety of stakeholders, including staff, board, volunteers, and donors.
• Demonstrated commitment to Founding Forward's mission and values.

Benefits and Compensation

• Fair wages and safe working environment
• Exposure to a national market
• Energetic, multi-faceted, team-oriented work atmosphere
• Employee meals
• Opportunities of promotion from within
• 401k retirement plan with employer match of up to 6% once required hours are met (for full-time and part-time employees)
• Choice of two Independence Administrators health plan products (for full-time employees)
• Dental insurance (for full-time employees)
• Employer paid life insurance and disability program (for full-time employees)
• Educational funding for employees and Scholarship opportunities for employee children and grandchildren