Advancement Coordinator

Arts for LA; Los Angeles (CA); Hybrid; USD 41,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

Retirement Benefits

Paid Time Off

Job summary

Arts for LA's Los Angeles Master Chorale seeks an Advancement Coordinator to support fundraising through precise database management, gift processing, reporting, and donor stewardship.

As the Advancement team's Tessitura power user, you will safeguard data integrity for donor records, contributions, pledges, and related activity, while collaborating to power campaigns, events, and donor recognition programs.

Qualifications

• Experience managing donor data and maintaining data integrity in a fundraising CRM.
• Ability to process charitable contributions, pledges, and related revenue accurately.
• Experience supporting campaigns, funds, appeals, and donor programs within Tessitura.

Responsibilities

• CRM Administration (50%): maintain accurate donor/prospect data and process contributions, pledges, and gifts.
• Gift Administration & Advancement Operations (20%): produce gift acknowledgments, receipts, and performance reports; support revenue forecasting and budgeting.
• Donor Stewardship (20%): maintain donor recognition across programs and respond to donor questions.
• Communications & Events (10%): collaborate on donor-facing communications and manage event data and attendance.

Skills

CRM administration

Donor stewardship

Data analysis

Fundraising reporting

Tools

Tessitura

Job description

The Los Angeles Master Chorale seeks an Advancement Coordinator to support fundraising through effective database management, gift processing, reporting, and donor stewardship. As the Advancement team’s primary Tessitura power user, this role ensures the high standards of data integrity with donor records, contributions, pledges, and other fundraising activity. The Coordinator collaborates with colleagues across the Chorale to maintain seamless donor experiences and support fundraising campaigns, events, and donor recognition programs. The ideal candidate is highly detail-oriented, systems-minded, and passionate about using data and process improvements to advance the organization’s mission.

Essential Responsibilities

CRM Administration (50%)

• Serve as the primary day-to-day Tessitura power user for the Advancement team, maintaining accurate, complete, and consistent donor and prospect information.
• Accurately process charitable contributions, pledges, matching gifts, stock or donor-advised fund gifts, and other contributed revenue as applicable.
• Assist with the setup and maintenance of campaigns, funds, appeals, sources, memberships or donor programs, sponsorships, and fundraising events within Tessitura.

Gift Administration & Advancement Operations (20%)

• Produce and distribute timely gift acknowledgments, tax receipts, pledge documentation, and related donor correspondences.
• Prepare regular contributed revenue, campaign, pledge, and fundraising performance reports.
• Assist with tracking donor acquisition, renewal, retention, upgrading, and other fundraising metrics.
• Support Advancement leadership with reliable data for revenue forecasting, campaign evaluation, budgeting, and decision‑making.

Donor Stewardship (20%)

• Maintain donor recognition names and coordinate accurate recognition across performance programs, websites, annual reports, signage, event materials, and other print and digital platforms.
• Respond promptly and professionally to donor questions regarding contributions, receipts, giving history, recognition, benefits, and account information..
• Coordinate donor benefits and ticketing requests in partnership with Box Office.

Communications & Events (10%)

• Collaborate with Marketing/Communications on donor-facing print and digital communications, with particular responsibility for the accuracy of donor data, segmentation, and recognition.
• Manage event-related data including invitations, RSVP tracking, attendance, guest lists, seating information, donor histories, and post-event record updates.
• Attend selected performances, donor events, and fundraising activities, including occasional evenings and weekends.

Salary:$30 to $35, hourly

Benefits: Health Insurance (Medical, dental and vision etc.), Retirement Benefits, Paid Time Off (Sick, vacation and holiday pay)

Deadline to apply: October 31, 2026

Documents required to apply: Resume, cover letter