Senior Coordinator, Gift Planning and Donor Services

Arts for LA; Los Angeles (CA); On-site; USD 71,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Retirement Benefits

Paid Time Off

Job summary

Arts for LA is seeking a Senior Coordinator for Gift Planning and Donor Services to support the Growth and effectiveness of the philanthropic program. The role encompasses administrative support for the Gift Planning Office, stewardship and events planning, marketing coordination, and data reporting to drive donor engagement.

The successful candidate will manage schedules, coordinate donor services, and analyze legacy giving performance within Tessitura, contributing to a seamless donor

Responsibilities

• Provide day-to-day administrative support for the GPO, including scheduling meetings, managing phone coverage, preparing correspondence and visit packets, creating advanced PowerPoint presentations, maintaining files, and administering the budget.
• Plan and execute prospecting and stewardship events of varying size and scope—including pre- and post-concert receptions, private receptions, lectures, and legacy planning presentations to advance gift planning efforts.
• Support the Special Events team with large-scale events, including the Clark Society Luncheon.
• Administer the LA Phil’s legacy society, the William Andrews Clark Society, by promptly processing new memberships, inviting members to events, and coordinating mailings.
• Draft and develop various documents, letters, memos, and reports relating to stewardship, internal and external requests, and information analysis.
• Coordinate stewardship and recognition for gift planning donors, including donor listings and giving levels.
• Oversee GPO marketing strategy, production, distribution, and data management throughout the calendar year. Coordinate newsletters, postcards, brochures, website updates, and other gift planning materials; serve as the primary liaison with internal staff and external marketing and communications vendors; document campaigns and responses in Tessitura; and periodically refine processes for efficiency.
• Maintain accurate gift planning information in Tessitura by entering and updating donor, prospect, proposal, and visit data; researching biographical information and donor interests; preparing visit packets; tracking trip changes and visit reports; creating and troubleshooting custom reports; and monitoring proposals for timely updates and follow-up.
• Analyze and communicate legacy giving performance through portfolio, pipeline, contact activity, and campaign reports, presenting key fundraising data to GPO staff, LA Phil Development staff, and Board members.
• Analyze and segment donor data to support targeted gift planning and legacy giving initiatives.
• Support gift officers across the Philanthropy team with donor ticketing requests, liaising with donor associates to coordinate ticket reservations, upgrades, exchanges, and subscription packages.
• Coordinate timely and accurate fulfillment of donor benefits, including ticketing privileges, event access, valet parking, recognition, and other benefits associated with giving levels.
• Maintain accurate records of donor ticketing requests and benefit fulfillment, flagging outstanding items and communicating updates to gift officers.
• Serve as a responsive point of contact for donor ticketing and benefit inquiries, partnering with gift officers and internal departments to resolve issues and provide a seamless donor experience.

Job description

Senior Coordinator, Gift Planning and Donor Services

Administrative Support

• Provide day-to-day administrative support for the GPO, including scheduling meetings, managing phone coverage, preparing correspondence and visit packets, creating advanced PowerPoint presentations, maintaining files, and administering the budget.
• Anticipate GPO needs by understanding the program’s key success drivers and monitoring upcoming schedules and events.

Stewardship and Events

• Plan and execute prospecting and stewardship events of varying size and scope—including pre- and post-concert receptions, private receptions, lectures, and legacy planning presentations to advance gift planning efforts.
• Support the Special Events team with large-scale events, including the Clark Society Luncheon.
• Administer the LA Phil’s legacy society, the William Andrews Clark Society, by promptly processing new memberships, inviting members to events, and coordinating mailings.
• Draft and develop various documents, letters, memos, and reports relating to stewardship, internal and external requests, and information analysis.
• Coordinate stewardship and recognition for gift planning donors, including donor listings and giving levels.

Marketing

• Oversee GPO marketing strategy, production, distribution, and data management throughout the calendar year. Coordinate newsletters, postcards, brochures, website updates, and other gift planning materials; serve as the primary liaison with internal staff and external marketing and communications vendors; document campaigns and responses in Tessitura; and periodically refine processes for efficiency.

Data, Systems, and Reporting

• Maintain accurate gift planning information in Tessitura by entering and updating donor, prospect, proposal, and visit data; researching biographical information and donor interests; preparing visit packets; tracking trip changes and visit reports; creating and troubleshooting custom reports; and monitoring proposals for timely updates and follow-up.
• Analyze and communicate legacy giving performance through portfolio, pipeline, contact activity, and campaign reports, presenting key fundraising data to GPO staff, LA Phil Development staff, and Board members.
• Analyze and segment donor data to support targeted gift planning and legacy giving initiatives.

Donor Services

• Support gift officers across the Philanthropy team with donor ticketing requests, liaising with donor associates to coordinate ticket reservations, upgrades, exchanges, and subscription packages.
• Coordinate timely and accurate fulfillment of donor benefits, including ticketing privileges, event access, valet parking, recognition, and other benefits associated with giving levels.
• Maintain accurate records of donor ticketing requests and benefit fulfillment, flagging outstanding items and communicating updates to gift officers.
• Serve as a responsive point of contact for donor ticketing and benefit inquiries, partnering with gift officers and internal departments to resolve issues and provide a seamless donor experience.
• Assists with other fundraising projects and duties as assigned.

Salary:$71,000 – $75,000, annually

Benefits:Health Insurance (Medical, dental and vision etc.), Retirement Benefits, Paid Time Off (Sick, vacation and holiday pay)

Deadline to apply: November 11, 2026

Documents required to apply: Resume, cover letter