Advancement Coordinator

University of North Texas System; Dallas (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

The University of North Texas System invites applications for an Advancement Coordinator to provide administrative, operational, and project support to the Vice President for Advancement and the University Advancement team at UNT Dallas.

The role handles calendar management, travel arrangements, budget tracking, meeting prep, donor and alumni engagement, events, and cross‑functional coordination to advance UNT Dallas priorities.

Qualifications

• Bachelor's degree in Business or four years of related professional experience.
• Demonstrates commitment to excellence, detail, and ability to prioritize and manage workload.
• Ability to work independently and maintain confidentiality with integrity.
• Strong written, verbal communication and customer service skills.

Responsibilities

• Provides administrative support to the VP for Advancement, including calendar management, meeting coordination, correspondence, travel, expense processing, file organization, and meeting preparation.
• Supports advancement priorities by tracking deadlines, action items, timelines, meeting notes, follow-up items, and deliverables across fundraising, alumni engagement, donor relations, events, and advancement services.
• Assists with preparation of briefing materials, reports, presentations, agendas, donor correspondence, internal communications, and other materials for the VP and Advancement team.
• Supports budget monitoring, procurement, payment processing, expenditure tracking, and reconciliation of division-related expenses with university finance and admin offices.
• Provides event and engagement support, including invitation/RSVP tracking, guest lists, vendor coordination, logistics, briefing materials, on-site support, and post-event follow-up.
• Assists with advancement operations, including donor and gift-related communications, acknowledgment letters, donor documentation, basic prospect research, records updates, shared files, and other admin or project needs.

Skills

Administrative skills

Communication skills

Confidentiality

Independent work

Education

Bachelor's degree in Business

Tools

Calendar management tools

Budget tracking software

Job description

Position Overview

The Advancement Coordinator provides administrative, operational, and project support to the Vice President for Advancement and the University Advancement team. This role supports executive scheduling, communications, budget tracking, meeting preparation, donor and alumni engagement activities, advancement events, and project coordination to help advance the mission and priorities of UNT Dallas.

Minimum Qualifications

Bachelor's degree in Business or four years of related professional experience.

Knowledge, Skills and Abilities

• Demonstrates commitment to excellence, detail, and ability to prioritize and manage workload.
• Ability to work independently.
• Ability to maintain confidentiality and handle sensitive information with integrity.
• Strong written, verbal communication, and Customer service skills.

Job Duties

• Provides direct administrative support to the Vice President for Advancement, including calendar management, meeting coordination, correspondence, travel, expense processing, file organization, and preparation for meetings.
• Supports University Advancement priorities by tracking deadlines, action items, project timelines, meeting notes, follow-up items, and key deliverables across fundraising, alumni engagement, donor relations, events, and advancement services.
• Assists with preparation of briefing materials, reports, presentations, agendas, donor correspondence, internal communications, and other materials for the Vice President and Advancement team.
• Supports budget monitoring, procurement, payment processing, expenditure tracking, and reconciliation of division-related expenses in coordination with university finance and administrative offices.
• Provides event and engagement support, including invitation and RSVP tracking, guest lists, vendor coordination, logistics, briefing materials, on-site support, and post-event follow-up.
• Assists with advancement operations, including donor and gift-related communications, acknowledgment letters, donor documentation, basic prospect research, records updates, shared files, and other administrative or project-related needs.

Physical Requirements

• Communicating with others to exchange information.
• Moving self in various positions to perform tasks in tight and confined spaces.
• Sedentary work that primarily involves sitting/standing.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday- Friday, 8:00am to 5:00pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.