Advancement Coordinator

Downtown Committee of Syracuse; City of Syracuse (NY); Hybrid; USD 54,000 - 62,000; Full time

Job summary

CenterState CEO Foundation and Invest CNY is seeking an Advancement Coordinator in a full-time, hybrid role in the Syracuse area. The position supports revenue development through grants, individual giving, and donor stewardship.

The role reports to senior leadership and involves coordinating with staff and external partners, managing funder portals, and assisting with board materials and fundraising communications.

Qualifications

• 2+ years of coordination/administrative, grant writing, fundraising, marketing/communications, or similar roles.
• Strong attention to detail and ability to meet deadlines.
• Excellent written and verbal communication skills; able to summarize complex materials.
• Willingness to learn new software and adapt to processes.

Responsibilities

• Support grant and contract opportunity research, vetting, and decision-making processes.
• Develop templates and assist drafting/editing of applications.
• Coordinate information collection from staff and partners to meet deadlines.
• Upload materials to funder portals and track status.
• Develop grant reporting templates and track deadlines; support related activities.
• Record and track donations and maintain donor records.
• Create donor acknowledgements and receipts for related foundations.
• Serve as contact for fiscally sponsored projects and coordinate board materials.
• Prepare funder/donor communications and support Strategy, Policy & Planning team.

Skills

Attention to detail

Prioritize & manage multiple projects

Clear writing & copyediting

Questioning & problem solving

Learn new skills

Microsoft Office (Office 365)

SharePoint

Planner

CRM familiarity

Tools

SharePoint

Planner

Salesforce

Job description

Job Summary

The Advancement Coordinator will report to the Vice President of Strategic Advancement/Executive Director of the CenterState CEO Foundation and Invest CNY, performing activities related to revenue development including grant applications and reporting, individual giving, fiscally sponsored projects, and Board of Directors support.

Hourly Rate: $26-$30 per hour

Essential Job Duties and Responsibilities:

(Additional duties may be assigned)

• Support grant and contract opportunity research, vetting, and decision-making processes.
• Develop application templates and support the drafting and editing of applications.
• Coordinate the collection of information from staff members and external partners adhering to internal and external deadlines.
• Collate application materials, upload to funder portals, and track status.
• Develop grant reporting templates and coordinate their completion, track reporting deadlines, and support other grants management activities in coordination with colleagues across the organization and outside partners.
• Record and track non-grant donations received through CenterState CEO Foundation and Invest CNY.
• Create, disburse, and file donor acknowledgements and receipts for CenterState CEO Foundation and Invest CNY.
• Maintain up to date and accurate donor records for CenterState CEO Foundation and Invest CNY.
• Serve as point of contact for, and help support, Invest CNY’s fiscally sponsored projects.
• Support the development of materials for, and coordination of, joint CenterState CEO Foundation and Invest CNY Board meetings.
• Coordinate and support the preparation of materials for funder/donor communications.
• Support other coordination needs of the Strategy, Policy & Planning team.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Supervisory Responsibility

There is no supervisor responsibility for this role.

Position Type and Expected Hours of Work

This is a full-time, hybrid position. Days and hours of work are Monday through Friday, 9a.m. to 5 p.m. but can be flexible as needed. There may be evening and weekend work required on a very limited basis.

Travel

No travel is expected for this position.

Minimum Required Education and Experience:

2+ years of experience in coordination and/or administrative, grant writing, fundraising, marketing/communications, or other similar roles.

Knowledge, Skills, and Abilities

Candidates must demonstrate:

Excellent attention to detail.

• Ability to prioritize, communicate effectively with colleagues and partners, and track multiple projects to meet internal and external deadlines.
• Ability to write clearly and summarize complex materials with good grammar and copyediting skills.
• Willingness to ask questions, self-direct, problem solve, make recommendations, and seek support.
• Eagerness to take on new tasks, experiment, suggest process improvements, and learn new skills.
• Proficiency with the Microsoft Office suite of programs including Sharepoint and Planner.
• Willingness and capacity to learn new software and/or technology.

Candidates ideally demonstrate:

• Familiarity or experience with grant/proposal and/or fundraising focused writing.
• Experience using funder portals such as Cybergrants, NYS SFS, and grants.gov.
• Experience with the Givebutter fundraising platform.
• Experience using Salesforce or a similar CRM.

Physical and Mental Requirements

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Work Environment

This position operates in a professional office environment with regular use of general office equipment.

Disclaimer

• All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
• This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
• The company reserves the right to add to or revise an employee's job duties at any time at its sole discretion.
• This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

CenterState CEO is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer without regard to race, creed, national origin, religion, sex (including pregnancy, childbirth or related medical conditions), gender, gender identity, age, marital status, physical or mental disability, predisposing genetic characteristics, sexual orientation, domestic violence victim status, military status or veteran's status.

Salary Description

$26-$30