ADVANCEMENT & COMMUNICATIONS ASSISTANT

gracetx; Georgetown, Northern (TX, KY); Hybrid; USD 28,000 - 39,000; Part time

Job summary

Grace Academy in Georgetown, Texas, seeks a highly organized Advancement & Communications Assistant to support communications, admissions, development and community-building efforts.

The role works closely with the Director of Advancement and is primarily on-campus with some work-from-home flexibility. A love for Grace Academy's mission and strong collaboration are essential as you handle newsletters, social media, design tasks and event support.

Qualifications

• Exceptional detail orientation and organizational skills.
• Strong writing and communication abilities.
• Creative mindset with an eye for design and visual storytelling.

Responsibilities

• Create attractive, on-brand graphics and marketing materials for events, fundraising, admissions, and school programs.
• Manage Grace Academy's social media presence (Facebook, Instagram) including photography, writing, content creation and scheduling.
• Write and edit newsletters, admissions communications and donor relations materials.
• Prepare and design the weekly school newsletter and coordinate announcements and calendar information.
• Help maintain consistency and accuracy across school communications.
• Plan and execute events and advancement activities in collaboration with the Director of Advancement.
• Coordinate with faculty, parents, volunteers and vendors as needed.
• Maintain calendars, deadlines and project timelines; manage multiple projects with little oversight.

Skills

Detail oriented

Strong writer

Graphic design

Photography

Social media management

Content strategy

Organization

Team collaboration

Communication

Education

Bachelor's degree in marketing/communications/graphic design

Tools

Canva

Adobe Creative Suite

Finalsite

HubSpot

Job description

Grace Academy, a classical Christian school in Georgetown, Texas, is seeking a highly organized, creative, and collaborative Advancement & Communications Assistant to join our team.

This position works closely with the Director of Advancement to support the communications, admissions, development, and community-building efforts of Grace Academy. The ideal candidate is someone who genuinely enjoys making things happen—someone who notices the details, communicates well, takes initiative, and thrives as part of a team.

Because this role touches nearly every part of school life, a love for the mission and community of Grace Academy is essential. A current or former Grace parent, alum, or someone with an existing connection to the Grace community would be especially well suited for the role.

What You'll Do

Communications & Marketing

• Create attractive, on‑brand graphics and marketing materials for school events, fundraising initiatives, admissions events, and other school programs.
• Manage Grace Academy's social media presence, primarily Facebook and Instagram, including photography, writing, content creation, and scheduling.
• Write and edit engaging content for newsletters, admissions communications, donor relations, and other school publications.
• Prepare and design Grace Academy's weekly school newsletter, coordinating announcements, important dates, calendar information, and school news through Finalsite.
• Help maintain consistency and accuracy across school communications.

Events & Advancement

• Work alongside the Director of Advancement to plan and execute school events, fundraising initiatives, admissions events, and community activities.
• Help manage the many behind‑the‑scenes details that make events successful—from communications and timelines to signage, materials, guest lists, and follow‑up.
• Support Advancement initiatives designed to strengthen enrollment, philanthropy, and community engagement.
• Coordinate with faculty, staff, parents, volunteers, and vendors as needed.

Organization & Team Support

• Maintain detailed calendars, deadlines, communication schedules, and project timelines.
• Keep multiple projects moving simultaneously and follow through on details without requiring constant oversight.
• Anticipate needs, identify missing pieces, and help the Advancement team stay organized and ahead of deadlines.
• Approach the work with flexibility, positivity, discretion, and a willingness to jump in wherever needed.

Who We're Looking For

The strongest candidate will be someone who is:

• Exceptionally detail‑oriented and organized
• A strong writer and communicator
• Creative, with a good eye for design and visual storytelling
• Comfortable taking initiative and owning projects from start to finish
• Able to manage multiple priorities and deadlines
• Collaborative, positive, and enjoyable to work alongside
• Comfortable interacting with parents, faculty, students, donors, and prospective families
• Familiar with social media platforms and basic content strategy
• Experienced with photography and comfortable capturing school life and events
• Committed to Grace Academy's Christian mission and supportive of classical Christian education

Preferred Experience

• Bachelor's degree in marketing, communications, graphic design, or a related field
• 2–3 years of experience in communications, marketing, advancement, nonprofit work, education, or a similar role
• Experience with Canva, Adobe Creative Suite, Finalsite, HubSpot, or similar platforms
• Photography experience
• Graphic design experience
• Experience working in a school, church, nonprofit, or other mission‑driven organization is a plus
• Technical or web experience is a bonus
• 20–30 hours per week
• Primarily on‑campus, with some work‑from‑home flexibility
• Schedule may occasionally include evening school events
• Compensation commensurate with experience

Interested?

If you love good communication, enjoy bringing order to lots of moving pieces, and would be excited to use your gifts to serve the Grace Academy community, we'd love to hear from you.