Advancement Associate, Architecture

UVA External Relations; Charlottesville (VA); Hybrid; USD 45,000 - 50,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

The University of Virginia External Relations department is seeking an Advancement Associate to support the School of Architecture’s development team in Charlottesville. The role focuses on administrative support, travel and expense processing, data entry, reporting, and coordination with development officers.

The ideal candidate will have at least 2 years of related experience and a High School Diploma, with preferred bachelor’s degree and CRM/database familiarity (Salesforce, Events Planner,

Qualifications

• Education: High School Diploma required.
• At least 2 years of related experience.
• No licensure required.
• Preferred: bachelor's degree with 3+ years office experience.
• Experience with CRM databases and events software.
• Proficiency with Microsoft Office programs.
• Excellent verbal and written communications skills.

Responsibilities

• Prepare materials for donor visits and draft donor correspondence.
• Process expenses and reimbursements accurately and timely.
• Data entry and database management: mailing lists, donor info, reports.
• Create and manipulate reports using criteria from the director.
• Assist with portfolio management and reporting using Salesforce, Events Planner, Tableau.
• Schedule and coordinate meetings for the director and team.
• Prepare board meeting and event materials and provide event support.
• Generate and track stewardship reports and donor acknowledgement letters.
• Enter and track gift processing requests.
• Provide general office support including editing, calls, travel.
• Other duties as assigned.

Skills

Data entry

Verbal & written communication

Independent work

Time management

Education

High School Diploma

Bachelor's degree (preferred)

Tools

Salesforce

Tableau

Events Planner

Marketing Cloud

Eventbrite

Microsoft Office

Job description

External Relations at the University of Virginia (UVA) is seeking a highly qualified candidate to fill the role of Advancement Associate to join the School of Architecture’s development team. The University of Virginia has a strong and reputable advancement community, boasting effective, results-oriented, and resourceful professionals. Our community comprises a robust central advancement organization, 12 University schools, and more than 25 University-related programs. We offer a wide variety of career opportunities, as well as an outstanding environment for professional growth and development.

Position Summary

The Advancement Associate will provide general administrative support to the team. They will assist with travel and expense reimbursement, event preparation, scheduling, data entry, and reporting needs. The Advancement Associate will report to the Director of Development, Architecture.

Responsibilities

• Prepare materials for donor visits and draft donor correspondence for development officers.
• Process expenses and reimbursements for development officers in an accurate and timely manner.
• Perform data entry and provide database management support, including but not limited to generating mailing lists, maintaining, and updating donor information, entering contact reports and proposals, and creating and tracking events.
• Create and manipulate reports based on a set of criteria provided by the director or development officers.
• Assist development officers with portfolio management and reporting using Salesforce CRM, Events (Planner), and Tableau.
• Manage scheduling and meeting coordination for the director and other team members as needed.
• Prepare board meeting and event materials and provide event support as needed.
• Generate and track stewardship reports and acknowledgement letters for donors.
• Enter and track gift processing requests.
• Provide general office support as needed including editing correspondence, answering phone calls, and coordinating travel.
• In addition to the above job responsibilities, other duties as assigned.
• Other duties as assigned.

Minimum Qualifications

• Education: High School Diploma required
• Experience: At least 2 years of related experience
• Licensure: None

Preferred Qualifications

• A bachelor’s degree with three or more years of professional work experience in an office environment.
• Proficiency with Microsoft Office programs.
• Ability to work independently, using sound judgment to navigate obstacles as needed and complete tasks with minimal guidance.
• Excellent verbal and written communications skills.
• Prior experience with CRM databases and other marketing or event software such as Events (Planner), Marketing Cloud, Eventbrite, etc.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Salary Range

• The anticipated hiring range is $21.63 - $24.03/hr ($45,000-$50,000), commensurate with education and experience.

Position Type & Work Location

• This is a non-exempt-level, benefited position. Learn more about UVA benefits.
• This is a restricted position, which is dependent on funding and is contingent upon funding availability.
• This position is headquartered in Charlottesville, VA. A hybrid schedule combining in-person and remote work is available, with on-site presence required for key meetings, activities, and events. All team members must have access to and maintain a secure home office environment with high-speed internet service and be able to work collaboratively with others using a variety of technologies and tools when working remotely. The ideal candidate will live or be willing to relocate within 50 miles of our office building in Charlottesville, VA, and have the ability to commute multiple days per week.

About UVA And The Community

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application Timeline

Application review will begin after August 31, 2026.

Additional Requirements

• Background checks will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

Reference Check Process

Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Contact

• For additional information about the position, please contact Ann Walker, Senior Associate Director of Staff Success, at [e-mail].
• For questions about the application process, please contact Jon Freeman, [e-mail].

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.