Advancement Assistant

historicnewengland; Haverhill (MA); On-site; USD 45,000 - 55,000; Full time

Job summary

Historic New England seeks a detail-oriented Advancement Assistant to provide administrative support for its fundraising programs. This role involves donor communications, gift administration, and ensuring a positive donor experience.

The ideal candidate should have an academic degree or a minimum of two years relevant experience, strong organizational skills, and be fully adept with MS Office. Join us and contribute to Historic New England's philanthropic goals in our Haverhill, MA office.

Qualifications

• Minimum two years of relevant job-related experience.
• Ability to manage competing priorities.
• Excellent customer service and communication skills.
• Fully competent with technical skills and computer literacy.
• Ability to maintain confidentiality.

Responsibilities

• Provide administrative support to fundraising programs.
• Process gifts and maintain donor records.
• Assist in donor communications and stewardship.
• Deliver exceptional customer service to stakeholders.
• Support development events.

Skills

Customer service

Organizational skills

Communication skills

Computer skills

Attention to detail

Education

Academic degree or equivalent combination of credentials

Tools

Constituent management databases

MS Office Suite

Job description

Historic New England (HNE) seeks a detail-oriented professional for the role of Advancement Assistant. Through a combination of administrative support, donor communications, and gift administration, this position plays a critical role in ensuring a positive donor experience and supporting Historic New England's philanthropic goals.

ESSENTIAL FUNCTIONS

• Provides high-level administrative and operational support to Historic New England's fundraising programs, ensuring the efficient and accurate execution of development activities.
• Gift processing and data entry, donor acknowledgment and stewardship communications, and the coordination of daily advancement office functions.
• Manages timely and accurate entry of charitable contributions, assists with the drafting, production, and distribution of donor correspondence and stewardship materials, and helps maintain the integrity of donor records and fundraising data.
• Provides exceptional customer service to donors, members, and volunteers, serving as a professional and responsive point of contact for inquiries and requests.
• Provides development event support.

QUALIFICATIONS

• Academic degree, or equivalent combination of skilled credentials to include a minimum two years of relevant job-related experience.
• Ability to balance and manage competing priorities with flexibility.
• Excellent internal and external customer service, interpersonal communication, and tact and diplomacy for interaction with high-level constituents.
• Fully competent computer and technical skills, with a preference for experience with constituent management databases, and advanced working knowledge of MS Office Suite.
• Ability to maintain a high level of confidentiality.
• Excellent writing, editing, and proofreading skills.
• Exceptional organizational skills and ability to thrive in a fast-paced setting while maintaining precise attention to formats, procedures, details, accuracy, punctuality, and quality.
• Team player with the ability to work independently.
• Valid driver’s license and means of transportation.
• Commitment to the values of diversity, equity, accessibility, and inclusion.

Other Duties

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Historic New England—founded as the Society for the Preservation of New England Antiquities in 1910—is the oldest, largest, and most comprehensive independent preservation organization in the United States. Historic New England welcomes the public to thirty-eight exceptional museums and landscapes, including several coastal farms.

The organization operates a major collections and archives center in Haverhill, Massachusetts, and has the world’s largest collection of New England artifacts, comprising more than 125,000 decorative arts and objects and 1.5 million archival documents including photographs, architectural drawings, manuscripts, and ephemera. Engaging education programs for youth, adults, and preservation professionals, and award-winning exhibitions and publications are offered in person and virtually. The Historic New England Preservation Easement program is a national leader and protects 127 privately owned historic properties throughout the region.

To learn more, visit historicnewengland.org

Historic New England is an equal opportunity employer and considers applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.