Advancement Assistant

Stoneleigh-Burnham School; Greenfield (MA); On-site; USD 42,000 - 64,000; Full time

Job summary

Stoneleigh-Burnham School in Greenfield, MA seeks an Advancement Administrative Assistant to support Admissions (Enrollment) and Development (Fundraising and Alumnae Relations).

The role is full-time and requires a detail-oriented, systems-thinking professional with strong data management and interpersonal skills. Evening and weekend event support may be required.

Qualifications

• Bachelor’s degree required with strong organizational abilities.
• Proven accuracy in data entry and proofreading is essential.
• Experience with CRM/database systems is highly beneficial.

Responsibilities

• Coordinate admissions events, registrations, and campus visits.
• Support development and alumnae activities, including donor communications.
• Maintain databases, research prospects, and update contact records.
• Provide front-office support, greet visitors, and manage inquiries.
• Assist with mailings, letters, and event logistics as needed.

Skills

MS Office

Google Workspace

CRM systems

Data entry

Interpersonal skills

Education

Bachelor's degree

Tools

Raiser’s Edge

Salesforce

Veracross

Job description

Advancement Assistant

Stoneleigh-Burnham School | Greenfield, MA

Position Type: Full-time

Reports To: Directors of Advancement and Enrollment

Our Mission: Stoneleigh-Burnham School is an academic community that fosters an international perspective. We inspire girls to pursue meaningful lives based on honor, respect, and intellectual curiosity. Each student is challenged to discover her best self and graduate with confidence to think independently and act ethically, secure in the knowledge that her voice will be heard.

Overview: Stoneleigh-Burnham School (SBS) seeks a detail-oriented, organized, and proactive professional for the position of Advancement Administrative Assistant. This role provides critical operational support to the Advancement Team, which encompasses both the Admissions (Enrollment) and Development (Fundraising and Alumnae Relations) offices.

The ideal candidate is a "systems thinker" who enjoys managing data, coordinating logistics, and providing a warm, professional first impression for prospective families and donors alike.

Schedule: Full-time, flexible scheduling available, with occasional required hours during major campus events (e.g., Open Houses, Reunion Weekend).

Key Responsibilities:

1. Admissions & Enrollment Coordination

• Event Logistics: Assist in the setup and registration for Admissions Open Houses and shadow days.
• Fair Representative: Assist in travel to school Fairs and in representation of Stoneleigh-Burnham School

2. Development & Alumnae Support

• Database Raiser’s Edge: Maintenance of Database
• Stewardship Support: Coordinate the "thank you" process, including prepping student-signed notes and tracking donor recognition milestones.
• Research Assistance: Perform basic biographical research on prospective donors and alumnae using internal records and public tools.
• Alumnae Outreach: Assist in updating contact information for the alumnae database through LinkedIn and social media research.
• Assist with mailings, acknowledgement letters, and communications
• Event Logistics: Assist in the setup and registration for Alumnae Events and SBS Traditions

3. General Office Operations

• Customer Service: Serves as the initial point of contact for the school, greeting visitors, managing phone calls, and directing inquiries professionally and courteously.
• First Impressions: Assists with Maintaining the front office, ensuring a clean, organized, and welcoming environment, including updated daily informational screens.
• Front Office Support: Assists with handling incoming and outgoing mail and deliveries.
• School Calendar: Maintain the school calendar and sync with website
• General Website Support: Update website templates as needed.
• Office Organization: Manage office supplies for the Advancement team and ensure all marketing collateral (brochures, giving envelopes) is well-stocked.
• Communication: Draft and proofread professional correspondence, emails, and meeting minutes.

Qualifications, Skills and Requirements

• Bachelor's Degree Required
• Must have Valid Driver’s License
• Technical Proficiency: Strong experience with Microsoft Office (Excel/Word) and Google Workspace. Previous experience with a CRM or database (e.g., Raiser’s Edge, Salesforce, or Veracross) is a significant plus.
• Attention to Detail: A high level of accuracy in data entry and proofreading is essential.
• Interpersonal Skills: Ability to interact professionally and warmly with a diverse range of stakeholders, including teenage students, parents, and high-net-worth donors.
• Discretion: Absolute commitment to maintaining the confidentiality of sensitive financial and student records.
• Adaptability: Comfort jumping between different types of tasks in a fast-paced school environment.
• Availability and willingness to work some evenings and weekends as needed to support School events and fundraising activities.
• Enthusiasm for girls’ education and the mission of Stoneleigh-Burnham School.

Why Work at Stoneleigh-Burnham School?

This is an excellent opportunity for a professional seeking a meaningful role in a mission-driven environment. You will be part of a collaborative team that is directly responsible for the growth and sustainability of one of the region's premier all-girls schools.

Stoneleigh-Burnham School is an equal opportunity employer.

Stoneleigh-Burnham School strives to cultivate an inclusive community and diversify its faculty and staff; candidates who can contribute to the diversity of the community are encouraged to apply.

To learn more about Stoneleigh-Burnham School, please visit our website: sbschool.org