Advancement and Alumni Services Coordinator - Advancement and Alumni Engagement

Emory University; Atlanta (GA); Hybrid; USD 40,000 - 50,000; Full time

Job summary

A leading research university in Atlanta is seeking an Advancement and Alumni Services Coordinator to support the advancement and alumni engagement teams. This entry-level full-time position involves providing administrative assistance, managing schedules, and fostering relationships across departments. Candidates should have a Bachelor's degree and strong organizational, communication, and problem-solving skills. The role allows for flexible remote work while requiring in-person attendance twice a week.

Qualifications

• One year of experience in an office setting or equivalent education and experience.
• Ability to manage multiple projects and deadlines.
• Strong commitment to excellent customer service.

Responsibilities

• Provide administrative support for advancement and alumni engagement.
• Serve as primary liaison to departments and improve collaboration.
• Manage project schedules and coordinate meetings.

Skills

Organizational skills

Written communication

Verbal communication

Interpersonal skills

Problem-solving skills

Education

Bachelor's degree

Tools

Microsoft Office Suite

CRM systems

Project management software

Job description

Advancement and Alumni Services Coordinator - Advancement and Alumni Engagement

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Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world‑class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Description

The Division of Advancement and Alumni Engagement utilizes resources, technology, and business for the purpose of constituent engagement, donor research, solicitation, and stewardship throughout Emory University and Health Systems. Our mission is to inspire and steward meaningful, lasting relationships that elevate engagement and giving to fulfill Emory’s mission to serve humanity. AAE is a high‑performance team built on innovative ideas, trust, and accountability. We foster collaborative connections and value inclusion. We are currently seeking an Advancement and Alumni Services Coordinator.

This position will report to the Director of Portfolio Management and support the work of the Portfolio Management and Prospect Development and Stewardship teams.

Key Responsibilities

• Supports program operations and provides administrative support for advancement and alumni engagement staff in a school, unit, or central department.
• Serves as primary liaison to departments within a school or unit as well as central service departments, working to build mutually beneficial relationships, improve communication and collaborative teamwork, and increase campus understanding of advancement and alumni engagement processes.
• May generate briefings, reports, letters, and other materials for the team.
• Provides project management support.
• Schedules and coordinates meetings and events on behalf of team.
• May monitor expenses and budgets.
• Performs other related duties as required.

Additional Job Details

• Provide calendar scheduling support for the Portfolio Management team, including hundreds of portfolio meetings with development officers each year.
• Pull and monitor reports with complex prospect and opportunity pipeline data to ensure that details are entered and coded accurately within the CRM.
• Provide administrative support for team projects and travel, such as budget management and transaction support, including reconciling and submitting transaction reports, expense reports, purchase orders, check requests, and invoices.
• Support Wrike project management system needs, such as entering and updating project tasks and statuses.
• Utilize virtual technology platforms to support conference calls and meetings.
• This position requires coming in person two days a week.

Minimum Qualifications

• Bachelor's degree and one year of experience in an office setting, OR an equivalent combination of education, training, and experience.

Preferred Qualifications

• Strong organizational, written, and verbal communication skills.
• The ability to manage multiple projects simultaneously, organize timelines and deliverables, and ensure project deadlines are met.
• Strong interpersonal and problem‑solving skills with a commitment to excellent customer service, and the ability to work collaboratively.
• Experience with various technologies including advanced knowledge and experience with Microsoft Office Suite, mass email applications, database and project management software, and CRM systems.
• Possess a high level of professionalism and commitment to confidentiality with sound judgment and discretion.
• Prior experience in advancement, fundraising, alumni engagement, non‑profit, or a university setting.
• Flexibility to accommodate changing priorities and deadlines.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: [phone] (V) | 404-712-2049 (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at [e-mail] or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Other

Industries

Higher Education