Advancement Administrator, WUSF

University of South Florida; Tampa (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

University of South Florida is seeking an Advancement Administrator to support the Senior Director of Development and the development team. The role focuses on administrative coordination, reporting, donor communications, and cross‑functional collaboration to advance fundraising initiatives.

Responsibilities include preparing materials, tracking deadlines, and maintaining accurate donor records in Salesforce, contributing to efficient operations and strong team outcomes.

Qualifications

• Bachelor's degree with at least 1 year of experience directly related to the duties and responsibilities specified.

Responsibilities

• Provide administrative and project support to the Senior Director of Development with professionalism and discretion.
• Prepare reports, lists, donor acknowledgements, mail merges, correspondence, and other materials that support the work of the development team.
• Monitor assignments, deadlines, and ongoing projects, proactively keeping priorities on track and ensuring important details do not fall through the cracks.
• Work closely with colleagues at WUSF and the USF Foundation to solve problems and support team goals.
• Identify opportunities to optimize recurring processes and administrative workflows.
• Support donor engagement activities, including events, recognition, and communications that help strengthen relationships with WUSF’s leading supporters.
• Maintain accurate donor and fundraising records in Salesforce and related systems, helping ensure information is complete, current, and reliable.

Education

Bachelor's degree

Job description

USF Advancement connects the university with donors who want to make a difference by providing philanthropic support to promote student success, research, academic excellence and other strategic priorities. With an endowment that now exceeds $700 million in value, our dedicated team of approximately 200 professionals, including 60 fundraisers, encompasses alumni, development and foundation operations. The team is responsible for raising more than $150 million annually and has broken records year after year with more than $184 million raised in fiscal year 2025.

WUSF Public Media’s Development team connects with donors who make a difference through philanthropic support that fuels our mission to enrich the mind and inspire curiosity through trusted journalism, classical music, and cultural programming. You’ll be part of a collaborative, supportive development team that works closely with colleagues across WUSF and the USF Foundation. Together, we help build the relationships and secure the philanthropic support that sustains WUSF’s service to the Tampa Bay community.

The Advancement Administrator coordinates key projects, initiatives, and operational priorities for the Senior Director of Development and the development team. The position facilitates cross-functional collaboration, monitors project progress and deliverables, and ensures timely follow-through on departmental priorities for the USF Foundation and WUSF. Responsibilities include maintaining records for current and potential donors, preparing reports and correspondence, coordinating meetings and follow-up, and assisting with donor communications and events.

Employees of USF Advancement live out the values of responsibility, innovation, service, and excellence in each of its highly collaborative departments. We use trusted data and ethical AI to enhance decision-making, strengthen engagement, and enable our teams to focus on what matters most: relationships and impact.

We’re looking for someone who enjoys staying organized, solving problems, helping others, and taking initiative. The ideal candidate takes pride in helping a busy team stay focused, organized, and productive.

Responsibilities

• Provide administrative and project support to the Senior Director of Development with professionalism and discretion.
• Prepare reports, lists, donor acknowledgements, mail merges, correspondence, and other materials that support the work of the development team.
• Monitor assignments, deadlines, and ongoing projects, proactively keeping priorities on track and ensuring important details do not fall through the cracks.
• Work closely with colleagues at WUSF and the USF Foundation to solve problems and support team goals.
• Identify opportunities to optimize recurring processes and administrative workflows.
• Support donor engagement activities, including events, recognition, and communications that help strengthen relationships with WUSF’s leading supporters.
• Maintain accurate donor and fundraising records in Salesforce and related systems, helping ensure information is complete, current, and reliable.

Qualifications

This position requires a Bachelor's degree with at least 1 year of experience directly related to the duties and responsibilities specified. Work experience may be substituted for the degree requirement on a year for year basis. Experience in administrative operations, fundraising support, development operations, constituent relationship management, database administration, project coordination, or related functions is preferred.

Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.

• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF’s Division I athletics teams compete in the American Conference. Learn more at www.usf.edu

About Us

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF’s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws:

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.