Advancement Admin Associate II — Donor & Event Support

Western University of Health Sciences; Lebanon (OR); On-site; USD 39,000 - 43,000; Full time

Job summary

Western University of Health Sciences seeks an Administrative Associate II to support the External Relations team in Oregon. You will manage executive calendars, travel, communications, and donor gift processing, while coordinating university events and maintaining constituent records.

The role emphasizes professional communication, organization, and discretion in handling sensitive information, contributing to the university’s advancement goals and community engagement.

Qualifications

• High School Diploma or Equivalent is required.
• Minimum of 3 years experience in administration, project/program management, event planning, or related.
• Excellent written, oral, and presentation skills required.
• Successful professional experience in related roles.

Responsibilities

• Manage University Advancement Oregon calendars, scheduling, and travel arrangements.
• Coordinate donor visits, stewardship activities, and advancement events.
• Prepare donor acknowledgment letters, receipts, and stewardship communications; maintain donor records.
• Provide administrative and logistical support for Oregon-based university events and office operations.
• Support fundraising campaigns, donor outreach, and special projects.

Skills

Executive communication

Project management

Analytical thinking

Professional demeanor

Education

High School Diploma or Equivalent

Associate/Bachelor’s degree (preferred)

Tools

Raiser’s Edge

Microsoft Office

Job description

Western University of Health Sciences seeks an Administrative Associate II to support the External Relations team in Oregon. You will manage executive calendars, travel, communications, and donor gift processing, while coordinating university events and maintaining constituent records.

The role emphasizes professional communication, organization, and discretion in handling sensitive information, contributing to the university’s advancement goals and community engagement.