Advanced Purchasing Administrative Assistant

Nidec Mobility America Corporation; St. Charles (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

Nidec Mobility America Corporation (NMOA) has an immediate opportunity for an energetic and focused AP Admin in our St. Charles, IL operations.

This role supports the Advanced Purchasing Manager by preparing and documenting business processes for system uploads and by providing daily administrative assistance. Essential duties include documenting processes in BOM Tracker, invoicing, and supplier portal activities, compiling statistics, and preparing routine correspondence and reports.

Qualifications

• 2+ years of experience in an administrative role.
• Associate's or 2-year degree required.
• Proficiency in MS Office (Word, Excel, Access) and strong math aptitude.
• Good time management and organizational skills.
• Detail-oriented with ability to document processes clearly.

Responsibilities

• Prepare and document business processes for systems upload.
• Assist Advanced Purchasing Manager and department daily.
• Document processes in BOM Tracker, invoicing, and supplier portal activities.
• Prepare notes, correspondence and reports; maintain invoices and purchase orders.
• Support with new procedures to ensure compliance and efficiency.

Skills

MS Office

Excel

Word

Access

Time management

Attention to detail

Education

Associate degree / 2-year degree

Tools

Microsoft Office Suite

Job description

Nidec Mobility America Corporation(NMOA) has an immediate opportunity for an energetic and focused AP Admin within our St. Charles, IL operations.

As a world leader in sensing and control technology, we control the most discrete functions within an automobile – from seat switches, power window switches, and instrument panel controls, towards complex user interfaces. NMOA is directly involved with automotive OEM’s and holds a leadership position within Nidec for product development with global vehicle makers

Objective

Under the direction of the Advanced Purchasing Manager, prepares business processes to be documented and uploaded into the respective systems and secure approvals.

• Assists the Advanced Purchasing Manager and Department on a daily basis.
• Documents all processes into their respective systems including BOM Tracker, NPSOS invoicing, invoice discrepancies and supplier portal activities.
• Assists with the Advanced Purchasing department to implement new procedures and documentation to ensure compliance and correct usage.
• Provides administrative support to otherwise relieve officials of clerical work and business detail.
• Compiles and types statistical reports as needed.
• Composes, types and files routine correspondence and aids with records retention.
• Prepares notes, correspondence and reports. Maintains files for invoices and purchase orders. Makes copies of correspondence or other printed materials.
• Assists the Advanced Purchasing with any additional projects and needs as assigned.

Experience: 2+ years

Education: Associate's or 2 Year Degree

Certifications:

Knowledge/Skills/Abilities

• Knowledge of workplace software used for word processing, spreadsheets, planning, presentations, and e-mail.
• Strong PC skills (Microsoft Office, Word and Excel and Access).
• Strong math aptitude.
• Knowledge of commonly-used concepts, practices, and procedures within the field,
• Use experience and judgement to plan and accomplish goals.
• Must be able to effectively manage time and resources.
• Strong attention to detail, be highly organized and be highly efficient and effective.

Scope of Supervision: N/A

Equal Employment Opportunity and Affinity Action at Nidec

Nidec is an Equal Employment Opportunity (EEO) and Affiliated Action Employer encouraging diversity in the workplace. All qualified applicants receive consideration for employment without regard to their age, gender, gender identity, sexual orientation, race, color, genetic information, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law. For more information regarding your (EEO) rights as an applicant, please visit the following website: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

Nidec will not accept unsolicited resumes from individual recruiters or third party recruiting agencies in response to Nidec job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers. Pre-approval from the Nidec Talent Acquisition team is required before any external candidate can be submitted and such candidate must be submitted to the Nidec Talent Acquisition team. No soliciting directly to hiring managers