Advanced Programs - Project Administrator

General Atomics Aeronautical Systems; Poway (CA); On-site; USD 63,000 - 106,000; Full time

Job summary

General Atomics Aeronautical Systems, Inc. in Poway, CA is seeking a Project Administrator for the Advanced Programs Office to support multiple projects and ensure daily operations proceed smoothly.

Under supervision, you will manage project rosters and access, generate reports, and create/sustain SharePoint sites; interface with facilities, IT, and security; and assist in preparing deliverables for government stakeholders and customers. A DoD security clearance is required.

Qualifications

• Bachelor's degree in Business Administration or related discipline and 3+ years in project administration.
• Understanding of project administration principles, theories, concepts and techniques.
• Ability to organize, plan, schedule, and coordinate work to meet milestones or completion dates.
• Ability to understand new concepts quickly and adapt in evolving environments while developing new processes.
• Customer-focused with the ability to analyze data and communicate findings effectively.

Responsibilities

• Administers daily operational aspects of one or more ongoing projects; participates in project plan development.
• Integrates and analyzes project plans to ensure milestones and delivery requirements are met.
• Interacts with program managers, line managers, and clients to solve problems.
• Develops reports and records; maintains confidentiality of sensitive information.
• Represents the organization with outside entities when required.
• Provides direction to support staff and coordinates with other functions as needed.
• Ensures compliance with laws, regulations, and business procedures.

Skills

Project administration

Analytical skills

Verbal communication

Written communication

Interpersonal skills

Independent work

Security clearance

Education

Bachelor's degree in Business Administration or related discipline

Tools

SharePoint

Microsoft Office (Excel, PowerPoint, Word)

Job description

Job Summary

General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems.

Job Summary

General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems.

This role provides Project Administration support to the Advanced Programs Office. With general supervision, this position is responsible for the administration of operational aspects for one or more projects within Advanced Programs.

This position ensures successful daily operation for the assigned project portfolio(s). Typical activities include management of project rosters and access, creation of reports, and creation/sustainment of SharePoint sites for multiple Advanced Programs projects.

The position will receive direction from Program Managers and Project Managers. With guidance, the position may interface with other functions within the company including facilities, IT, and security. The position may assist Program and Project managers in the preparation and delivery of deliverables, as well as organize and coordinate hosting of government stakeholders and customers.

DUTIES AND RESPONSIBILITIES

• Administers daily operational aspects of one or more ongoing projects; participates in project plan development.
• Integrates and analyzes project plans to ensure milestones and delivery requirements are met; ensures that all the key parties are advised.
• Participates in problem solving with project managers, line managers, and clients.
• Develops appropriate electronic and hard copy reports and records.
• May represent the organization with outside organizations.
• Provides direction to support staff and may provide direction to less experienced professional staff.
• Maintains the strict confidentiality of sensitive information.
• Performs other duties as assigned.
• Responsible for observing all laws, regulations and other applicable obligations wherever and whenever business is conducted on behalf of the Company.
• Expected to work in a safe manner in accordance with established operating procedures and practices.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

Job Qualifications

• Typically requires a bachelors degree in Business Administration or a related discipline and three or more years of progressive professional project administration experience. Equivalent professional experience may be substituted in lieu of education.
• Must demonstrate a general understanding of project administration principles, theories, concepts and techniques.
• Must have experience organizing, planning, scheduling, conducting, and coordinating work assignments to meet project milestones or established completion dates.
• Must possess the ability to understand new concepts quickly and apply them in an evolving environment while contributing to the development of new processes.
• Must be customer focused and possess:
  • the ability to identify issues, analyze data and develop solutions to a variety of problems.
  • good analytical, verbal and written communication skills to accurately document, report, and present findings.
  • good interpersonal skills enabling an effective interface with other professionals.
  • good computer skills.
  • Ability to work independently or in a team environment is essential as is the ability to work extended hours as required.
  • Ability to obtain and maintain a DoD security clearance is required.

Desired skills include:

• Experience supporting the successful daily execution and maintaining cohesion of a department or team through strong written and verbal communication.
• Motivated individual able to quickly understand and prioritize tasks from multiple stakeholders.
• Experience with Microsoft SharePoint.
• Experience with Microsoft Office products (Excel, PowerPoint, Word).
• Experience compiling high quality digital and physical reports and artifacts to comply with formatting and content requirements.
• Experience coordinating events or large meetings across multiple organizations.

Job Type: Full-Time Salary

Salary range: 62,510 - 105,628