Advanced Medical Support Assistant

US-Department-of-Veterans-Affair; Lorain (OH); On-site; USD 46,000 - 56,000; Full time

Job summary

The VA Northeast Ohio Healthcare System Lorain Clinic is seeking an Administrative Medical Support Assistant to provide specialized administrative patient support within a coordinated care delivery model. You will schedule appointments and interface with PC and Vista applications and the Federal EHR.

Ideal candidates have strong clerical experience, excellent communication skills, and the ability to work with a multidisciplinary team to ensure smooth patient flow across primary and specialty

Qualifications

• Six months clerical/administrative experience or education equivalent.
• One year above high school or equivalent.
• Experience/Education combination acceptable.
• May qualify under Grandfathering Provision for current VA employees.
• GS-06 requires one year of experience at GS-5 level.

Responsibilities

• Provide specialized administrative patient support within a coordinated care model.
• Schedule and manage clinic appointments and patient flow.
• Interface with PC and Vista applications and Federal EHR.
• Coordinate with patient care teams and communicate with internal/external stakeholders.
• Participate in team huddles and adapt workflows to patient needs.

Skills

Communication

Scheduling

Team collaboration

Education

Six months clerical/administrative experience

One year above high school

Experience/Education combination

Tools

Vista

Federal EHR

Job description

The VA Northeast Ohio Healthcare System is recruiting for an AMSA at the Lorain VA Clinic. The AMSA provides specialized and expert administrative patient support while working collaboratively in an interdisciplinary, coordinated care delivery model within a Primary or Specialty Care team. Performs duties related to scheduling and will interface with PC and Vista applications and Federal Electronic Health Record. Considered chief sources of patient care and patient flow information.

Basic Requirements:

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• English Language Proficiency: Must be proficient in spoken and written English in accordance with VA Handbook 5005, Part II, Chapter 3, Section A, paragraph 3.j.

• Experience and Education.
• (1) Experience. Six months experience of clerical, office, customer service, or other administrative work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position; OR,
• (2) Education. One year above high school;OR,
• (3) Experience/Education Combination. Equivalent combination of experience and education are qualifying for entry level for which both education and experience are accept

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grade Determinations GS-06

Candidates at this grade must have one year of experience equivalent to the GS-5 Grade level. Examples of this experience include, but are not limited to; provides specialized and expert administrative patient support while working collaboratively in an interdisciplinary coordinated care delivery model. Work involves specialized administrative judgment and the flexible use of a wide range of clinical flow processes relating to access to care across multiple clinics, specialties, and/or care in the community resources. Recommends changes to existing clinic procedures based on current administrative guidelines. Expertise in utilizing numerous advanced patient systems in support of multiple clinics involved in an interdisciplinary coordinated care delivery model. Coordinates with the patient care team to review clinic appointment availability utilization) to ensure that clinic schedules are closely monitored to effectively support the needs of the clinics and makes adjustments as necessary; develop and/or maintain effective and efficient communication with the patient, interdisciplinary coordinated care delivery model teams , VA medical centers, and other agencies (e.g., assist with communications during the inpatient to outpatient discharge; communicate with non-VA medical facilities; prepare correspondence to notify patients of normal lab results; manage a system for follow-up care such as consults, tests, etc; Other assignments at this level include, but are not limited to: processes incoming patient secure messaging and coordinates with care team as appropriate; participates in team huddles and team meetings to manage, plan, problem solve, and follow-up with patient care by sharing information and collaborating with the interdisciplinary team; setting priorities and deadlines, adjusting the flow and sequencing of the work to meet team and patient needs; identifies incomplete encounters and communicates findings to providers; as needed; assists the team to reinforce the plan of care and self-help solutions; enters appropriate information into the electronic record; monitors pre-appointment information and/or requirements to assure readiness for patient visit/procedure; manages patient systems to verify and validate accuracy and resolve issues; evaluates patient information and clinic schedule lists to determine whether the patient requires an immediate appointment.

In addition to the basic qualifications, applicants must also demonstrate the following Knowledge, Skills, and Abilities:

• Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines e.g. medical doctors, nurse practitioners, physician assistants, psychologists, psychiatrists, social workers, clinical pharmacists, and nursing staff to accomplish team goal setting to ensure medical care to patients is met.
• Ability to independently set priorities and organize work to meet deadlines, ensuring compliance with established processes, policies, and regulations.
• Ability to communicate tactfully and effectively, electronically, by phone, in person, and in writing, with internal and external customers. This may include preparing reports in various formats and presenting data to various organizational levels, as well as resolving patient concerns
• Advanced knowledge of the technical health care process including, but not limited to, scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals as it relates to access to care.
• Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow, and patient support care administrative functions to include, but not limited to appointment cycles, outside patient referrals, follow-up care, overbooking, provider availability, etc.
• Advanced knowledge of medical terminology due to the technical nature of language utilized by clinic

Preferred Experience:

At least 2 years scheduling patients in a clinical environment.

Reference:

VA Handbook 5005/117 Part II Appendix G45.

The full performance level of this vacancy is GS-06.

Physical Requirements:

The work of this position is primarily sedentary working closely with others or alone. There may be some walking, standing, bending, kneeling, carrying of light items under 15 pounds, reaching above shoulder, driving an automobile, etc. The work environment typically involve everyday risks or discomforts which require normal safety precautions typical of an office, meeting or training room. The work area is adequately lighted, heated, and ventilated.