Admitting Clerk

Tennova Healthcare- North Knoxville Medical Center; Powell (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

The Tennova Healthcare- North Knoxville Medical Center is seeking an Admitting Clerk to facilitate patient registration and admission. This role emphasizes accurate documentation, quick insurance verification, and clear financial counseling to patients and families.

The schedule is full-time day shift, with duties including verifying coverage, obtaining signatures, and coordinating with nursing and ancillary departments to ensure smooth patient flow and timely service.

Qualifications

• 0-2 years admissions, customer service experience required
• 1-2 years healthcare setting preferred

Responsibilities

• Register patients accurately in registration system and obtain signatures
• Verify insurance coverage and plan codes for billing
• Explain ABNs and financial documents to patients
• Counsel self-pay patients on costs and payment options
• Log and safeguard patient valuables
• Place patient identification armbands
• Read physician orders and ensure proper registration
• Notify departments of arrivals and follow delays
• Assist with bed assignments
• Operate multi-line phone system and relay messages
• Support emergency plans and codes
• Other duties as assigned
• Maintain regular attendance
• Comply with policies

Skills

Interpersonal skills

Communication

Multitasking

Attention to detail

Tools

Electronic registration systems

Job description

Job Summary

The Admitting Clerk facilitates the efficient admission and registration of patients, ensuring accuracy in documentation, insurance verification, and financial counseling. This role provides exceptional customer service, supports patient safety, and maintains compliance with facility policies and regulatory requirements.

The Admitting Clerk facilitates the efficient admission and registration of patients, ensuring accuracy in documentation, insurance verification, and financial counseling. This role provides exceptional customer service, supports patient safety, and maintains compliance with facility policies and regulatory requirements.

The schedule for this role is full-time day shift.

Essential Functions

• Registers patients efficiently and accurately, entering all required information into the registration system and obtaining necessary signatures on consent and authorization forms.
• Verifies insurance coverage and identifies appropriate plan codes to ensure accurate billing and prompt payment.
• Reviews and explains legal and financial documents, including Advance Beneficiary Notices (ABNs), to patients and families as required.
• Counsels self-pay patients on procedure costs, payment options, and available financial resources, documenting all interactions thoroughly.
• Secures and logs patient valuables upon admission, ensuring proper tracking and safekeeping.
• Places identification armbands on patients to support accurate identification and continuity of care throughout their stay.
• Reads physician orders to determine appropriate registration processes and ensures accurate order entry for ancillary departments.
• Notifies relevant departments or physicians of patient arrivals and follows up on delays to ensure timely service.
• Assists with bed assignments for inpatients, coordinating with nursing supervisors to match patient needs with available resources.
• Operates a multi-line telephone system to manage incoming and outgoing calls, relaying messages promptly and accurately.
• Maintains effective communication during emergency codes and supports the implementation of facility emergency plans as required.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• 0-2 years of admissions, customer service and/or public relations experience required
• 1-2 years of experience in a healthcare setting preferred

Knowledge, Skills And Abilities

• Strong interpersonal and communication skills to interact effectively with patients, families, and healthcare staff.
• Proficiency in using electronic registration and order entry systems.
• Knowledge of insurance verification and billing processes.
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong attention to detail and organizational skills to ensure accurate documentation.
• Excellent multitasking abilities to manage a fast-paced environment effectively.