Admissions Support Specialists - Part-Time

Commonwealth of VA Careers; Virginia; On-site; USD 25,000 - 33,000; Part time

Benefits offered by this job

Comprehensive benefits package

Job summary

Commonwealth of VA Careers is seeking a part-time Admissions Support Specialist for Northern Virginia Mental Health Institute. The role spans evening, overnight, and weekend shifts, focusing on bed management, patient admission, and data entry in the hospital system.

The position requires healthcare setting experience, strong data entry skills, and proficiency in Microsoft Excel. It offers state government employment with a comprehensive benefits package, though this hourly role is not eligible

Qualifications

• Healthcare experience in patient registration or customer service.
• Significant data entry experience required.
• Experience with filing systems.
• Proficiency in Microsoft Office including Excel required.

Responsibilities

• Assist with bed management, patient admission, and data entry into the Patient Information Management System; update census and generate reports.
• Pull individuals from waitlists for a state psychiatric hospital bed and coordinate with community partners for required documentation.
• Maintain timely communication with physicians, nurses, and CSB staff; ensure organization and multi-tasking in a 24/7 Admissions Department.

Skills

Healthcare experience

Data entry

Customer service

Communication skills

Education

Associate Degree or healthcare coursework

Tools

Microsoft Excel

Job description

Title: Admissions Support Specialists - Part-Time

State Role Title: W49053

Hiring Range: $21/hr.

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Northern VA Mental Health Inst

Agency Website:https://dbhds.virginia.gov/facilities/nvmhi/

Recruitment Type: General Public - G

Job Duties

Northern Virginia Mental Health Institute is seeking a part-time Admissions Specialist to perform admission functions to include bed management, patient admission, and data entry into the Patient Information Management System, hospital census daily update, and report generation. As part of the Admissions Department, this role is responsible for pulling individuals off the waitlists for a state psychiatric hospital bed and coordinating appropriately with community partners to ensure all legal and medical documents are obtained to proceed with clearance. It requires timely and frequent communication with both internal and external staff to include physicians, nurses, and Community Services Board (CSB). This position requires organization, ability to multi-task, strong communication, and customer service skills. The Admissions Department operates 24/7. The current opening is for a combination of evening, overnight, and weekend shifts.

Minimum Qualifications

• Experience in a healthcare setting required with patient registration and/or customer service
• Significant data entry experience required.
• Demonstrated experience with filing systems required.
• Prior experience with Microsoft Office including Excel required.

Additional Considerations

• Experience working and interfacing with all levels of health care clinical staff preferred.
• Chart audit experience preferred.
• Medical Terminology coursework strongly preferred.
• Associate Degree or equivalent college courses in the Healthcare field preferred.

Special Instructions

NVMHI offers a comprehensive benefit package to include your choice of four health insurance plans, paid life insurance and retirement plans, 12 paid holidays, annual and sick leave.

These positions are hourly/wage and not eligible for benefits. Hourly (wage) employees may not work more than 29 hours a week and are limited to working 1500 hours in a year.

This posting will remain open for a minimum of five (5) business days.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TTY.

NVMHI is an Equal Opportunity Employer. Employment opportunities are open to all regardless of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics or disability.

DBHDS is a healthcare organization and must comply with the federal Centers for Medicare and Medicaid Services (federal CMS) guidance on Omnibus COVID-19 Health Care staff Vaccination Regulation which requires vaccination of all employees or an exemption. A job offer of employment is contingent upon the candidate meeting these guidelines as a condition of employment.

Contact Information

Name: Tina Bielonwu

Phone: [phone]

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.