Admissions Support Specialist

Hamden Rehabilitation and Healthcare Center; Hamden (CT); On-site; USD 38,000 - 48,000; Full time

Job summary

Hamden Rehabilitation and Healthcare Center is seeking an Administrative Assistant to support the Director of Admissions and the administrative team. You will handle reception, word processing, mail, and data entry, ensuring smooth daily operations.

The role requires neat appearance, clear communication, and proficiency with MS Office. Some flexibility in scheduling and a cooperative attitude are essential to succeed in a busy facility.

Qualifications

• High school diploma or equivalent preferred.
• Ability to read, write and comprehend English.
• Knowledge of administrative practices, procedures and guidelines.
• Fluent with the MS Office suite and other office equipment.

Responsibilities

• Greets visitors and provides directions/information.
• Answers telephones, screens calls and relays messages.
• Types reports and general correspondence for interfacility departments.
• Assists with resident trust accounts postings.
• Receives inquiries and releases information per policy.
• Assists Admissions with inputting new residents into the system and census reporting.
• Maintains department extensions, key personnel, and on-call numbers.
• Maintains resident admission packets and discharge paperwork.
• Receives and distributes mail and payroll checks as directed.
• Monitors office equipment and stock supplies; orders parts.
• Keeps work area neat and follows safety procedures.
• Reports suspicious or hazardous conditions to supervisors.
• Supports other departments and attends required meetings.

Job description

Hamden Rehabilitation and Healthcare Center is seeking an Administrative Assistant to support the Director of Admissions and the administrative team. You will handle reception, word processing, mail, and data entry, ensuring smooth daily operations.

The role requires neat appearance, clear communication, and proficiency with MS Office. Some flexibility in scheduling and a cooperative attitude are essential to succeed in a busy facility.