Admissions Support Specialist

Coastal Alabama Community College; Birmingham (AL); On-site; USD 29,000 - 48,000; Full time

Job summary

Lawson State Community College is seeking an administrative support specialist to provide clerical and office assistance in a fast-paced environment. You will respond quickly to changes, manage meetings, and maintain confidential records.

Strong MS Word, Excel, and Outlook skills are essential. Responsibilities include filing, correspondence, travel arrangements, records management, and supporting the Office of Admissions and Enrollment Management.

Qualifications

• High School Diploma or GED required.
• At least 3 years of recent experience in a fast-paced office setting.
• Proficiency in Microsoft Word, Excel and Outlook.
• Preferred: Associate’s degree or higher.
• Strong oral and written communication skills.
• Ability to multi-task and manage time effectively.
• Experience with Ellucian Banner 9 or other ERP software is preferred.

Responsibilities

• Perform general secretarial/clerical duties including keyboarding, filing, copying, note-taking, transcribing, and similar tasks.
• Provide courteous, responsive written and verbal communication.
• Receive and direct in-coming telephone calls and visitors.
• Prepare correspondences, invoices, reports and other documents.
• Prepare travel request packets and itineraries as appropriate.
• Prepare or summarize internal/external reports for distribution.
• Monitor calendar and e-mail to assist the area administrator with appointments and timelines.
• Assist in planning meetings and workshops and maintain filing systems.
• Maintain confidentiality of documents and records.
• Process mail and manage office supplies and requisitions.
• Assist with procurement through purchase orders and upgrades in technology.

Skills

Oral and written communication

Time management

Multi-tasking

Customer service

Education

High School Diploma or GED

Associate’s Degree or higher

Tools

Microsoft Word

Microsoft Excel

Outlook

Ellucian Banner 9

Job description

Lawson State Community College is seeking an administrative support specialist to provide clerical and office assistance in a fast-paced environment. You will respond quickly to changes, manage meetings, and maintain confidential records.

Strong MS Word, Excel, and Outlook skills are essential. Responsibilities include filing, correspondence, travel arrangements, records management, and supporting the Office of Admissions and Enrollment Management.