Admissions Support Center Specialist I

Pima Medical Institute; Mesa (AZ); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

ESOP ownership

Medical, dental and vision coverage

401(k) plan

Paid time off

Job summary

Pima Medical Institute in Mesa, AZ is hiring an Admissions Support Center Specialist to support PMI’s branch campuses by setting appointments for prospective students. The role is on-site, full-time, 40 hours weekly with evenings and some weekends.

You will engage with prospective students and families, provide program information, and help remove barriers to education. Excellent communication and empathetic service are essential.

Qualifications

• High school diploma or equivalent required; associate/bachelor’s preferred.
• Minimum of two years in call center, admin, or customer service.
• Excellent verbal and written communication with patient, customer focus.

Responsibilities

• Answer inbound calls and make outbound calls to schedule appointments.
• Provide accurate information on programs, policies, and admissions.
• Maintain campus admissions calendars and keep records up to date.

Skills

Active listening

Empathetic customer service

Verbal communication

Written communication

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

CRM software

Lead management system

Job description

The Admissions Support Center (ASC) specialist, working in a fast paced and dynamic environment, is responsible for supporting PMI’s branch campuses by setting appointments for prospective students to discuss their education objectives.

Admissions Support Center Specialist (Full-Time)

Location: On-Site | Corporate Admissions Support Center – Mesa, AZ

Schedule: Full-Time, 40 hours per week. Our Support Center operates extended hours seven days a week; specialists work a set weekly schedule that includes evening coverage and about two weekend shifts per month. Specific shift times are assigned based on business needs.

Department : Support Center / Admissions

Compensation: $17.84 – $21.40 per hour

Position Summary

Are you a great listener with a passion for helping others? Do you thrive in a dynamic, customer-focused environment? Look no further! We’re excited to announce an opportunity for a Admissions Support Center Specialist!

In this role, you will be the friendly voice on the other end of the line, connecting with prospective students and their families to guide them toward their educational goals. If you can combine empathetic customer service with active listening to help set appointments and remove barriers for future healthcare professionals, this is the role for you.

Key Responsibilities

Student Engagement & Communication:

• Connect with Compassion: Answer incoming calls and place outgoing calls to engage with prospective students and their families, using an empathetic approach to answer questions and schedule appointments to meet with an Admissions Representative.

• Be the Voice: Provide accurate, supportive solutions regarding school programs, policies, and admissions processes; reschedule appointments as necessary to keep students on track.

• Outreach & Follow-Up: Contact no-shows to encourage rescheduling; distribute and mail program information or bulk mailings to prospective applicants.

Systems & Calendar Management:

• Calendar Accuracy: Maintain campus admissions calendars to ensure seamless appointment scheduling for campus teams.

• Lead Tracking: Add new leads into the student contact management system; maintain meticulous computer records of all calls, inquiries, and interactions.

• Reporting & Collaboration: Review weekly and monthly reports for leads, appointments, interviews, and enrollments; collaborate with call center peers to continuously refine customer service standards.

Qualifications

Minimum Requirements:

• Education: High school diploma or equivalent required (Associate or Bachelor's degree preferred).

• Experience: Minimum of two (2) years of call center, administrative, or customer service experience.

• Communication Skills: Excellent verbal and written communication abilities with a patient, customer-centric phone presence.

• Equivalent Qualification: An equivalent combination of training, education, or relevant customer service experience that meets the minimum qualifications will be considered.

Preferred Qualifications:

• Prior sales, admissions, or higher education experience.

• Practical experience using a lead management system or contact management database (CRM).

Compensation & Employee-Owner Benefits

• Hiring Range: $17.84 to $21.40 per hour.

• Schedule: Full-Time (M–Th 9:30 AM – 6:00 PM with alternating Fridays and Saturdays).

• Ownership: Employee Stock Ownership Plan (ESOP)—become a direct stakeholder in our 100% employee-owned college!

• Healthcare Options: Medical (PPO & 2 HDHP options with HSA), Dental, and Vision coverage.

• Retirement & Financial: 401(k) Plan, Health Savings Account (HSA), Flexible Spending Account (FSA), and company-paid Basic Life Insurance.

• Income Protection: Short-term and Long-term Disability coverage.

• Work-Life & Growth: Paid Time Off (PTO), Paid Holiday Pay, Employee Assistance Program (EAP), Tuition Reimbursement, and Health & Wellness rewards.