Admissions Specialist - Temporary

Socket.dev; Nashville (TN); On-site; USD 21,000 - 34,000; Part time

Job summary

Vanderbilt University is seeking part-time permanent Admissions Specialists to support review and evaluation of undergraduate applications. The role includes training, evaluating first-year and transfer applications, and coordinating with admissions officers across territories.

Applicants should have a bachelor’s degree (or equivalent) and at least two years in an educational setting, with strong analytical, data-entry, and confidentiality skills.

Qualifications

• Ability to work independently and meet deadlines.
• Data entry into web-based forms with confidential information.
• Strong analytical and data analysis skills.
• Basic math skills and attention to detail.
• Familiarity with Excel and confidentiality requirements.

Responsibilities

• Fully evaluate all components of a first-year application from intake to final assessment.
• Become an expert in 3–4 domestic territories and 1–2 international territories; understand transcripts.
• Understand file volume and deadlines throughout the season and adjust priorities.
• Read and understand manuals for bluesheeting and admissions evaluation.
• Maintain communication with Admissions Officers about volume, trends and corrections.
• Conduct paired reading evaluations with Admissions Officers from territories.

Education

Bachelor’s degree or equivalent experience

Experience in education setting

Tools

Microsoft Excel

Job description

Vanderbilt University employs part-time permanent employees (Admissions Specialists) to support the review and evaluation of the applications received in the Office of Undergraduate Admissions (OUA) for each reading cycle. Specialists play an important role in the review and evaluation process of first-year and transfer students and support the overall goals of both OUA and VU.

About the Work Unit:

The Office of Undergraduate Admissions at Vanderbilt University is a critical unit within University Enrollment Affairs (UEA). Its mission is to recruit, select, and enroll a diverse cohort of degree‑seeking first-year and transfer students who are intellectually curious, academically talented, and socially engaged. The Office consists of a team that includes the Director, an experienced group of admissions officers, and a well‑seasoned support staff engaged in marketing Vanderbilt globally. To accomplish this, members of the OUA team travel both domestically and abroad to conduct high school visits, attend college fairs, and do speaking engagements. The Office communicates systematically with hundreds of thousands of prospective students through traditional printed publications, the web, and other social media channels and serves as the first point of contact for members of the public interested in VU.

Expectations:

• Attend 4-day in-person reader training in October of every year
• Work 20-29 hours from approx. October 15- March 30, bluesheeting and evaluating first year and transfers
• Attend weekly meetings
• Maintain confidentiality

Responsibilities:

• Fully evaluate all components of a first-year application to Vanderbilt University- from initial intake to final assessment.
• Become an expert in 3-4 domestic territories and/or 1-2 international territories
  • Understand transcripts from these territories (including typical class rank practices, grading trends, class titling)
  • Understand typical extracurricular offerings, research opportunities and regional awards, titles from your geographic location
• Understand file volume and deadlines throughout the season, adjusting work priorities as needed
• Read and understand manuals for bluesheeting, assessment, and evaluation of first year applicants, as well as transfer applicants
• Maintain communication with Admissions Officers of your assigned geographic territories. Communicate frequently about:
  • File volume
  • Trends
  • File corrections
• Conduct paired reading evaluations with Admissions Officers from your geographic territories

Education and Certifications:

• A bachelor’s degree from an accredited institution of higher education, or the equivalent in experience, is necessary.
• At least two years’ experience working in an education setting (High School or higher education preferred)

Experience and Skills:

• Ability to work independently and meet strict, stated deadlines is necessary.
• Competence and comfort with entering data into web-based forms and a solid knowledge of technology with ability to work independently using that technology is necessary.
• Strong analytical and data analysis skills are necessary.
• Strong basic math skills are necessary.
• Knowledge of Microsoft Excel is preferred.
• Ability to understand and maintain strict confidentiality of admissions processes and application data.
• Must be able to use a private home office to maintain confidentiality.
• Ability to communicate and collaborate within a team.
• Ability to manage time constraints and reading goals set by management team.
• Access to high-speed internet connection is required.

At Vanderbilt University, our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretumdating back to 1873, Vanderbilt is proud to have been named as one of "America’s Best Large Employers" as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.