Admissions Specialist and Community Outreach Coordinator

University of Evansville; Evansville (IN); On-site; USD 42,000 - 54,000; Full time

Job summary

The University of Evansville invites applications for an Admissions Specialist and Community Outreach Coordinator who will drive enrollment growth and expand community engagement. You will be the primary contact for prospective students, guiding them from inquiry to campus visits and auditions, while collaborating with Admissions, Marketing, and Advancement.

Key responsibilities include coordinating communications, managing CRM records, creating marketing content, planning outreach events, and

Qualifications

• Requires a high school diploma or GED and at least two years of admin or related experience.
• Strong verbal and written communication with a professional, welcoming demeanor.
• Proficient with Microsoft Word, Excel, and Outlook; familiarity with Slate CRM is a plus.

Responsibilities

• Coordinate communication with prospective students and families; schedule campus visits, music auditions, and sample lessons.
• Maintain prospect records and track engagement using the Slate CRM platform.
• Develop and update print and digital marketing materials; manage website content and press releases.

Skills

Communication skills

Organization

Verbal and written communication

Education

High School diploma or GED

Tools

MS Office

Slate CRM

Job description

Admissions Specialist and Community Outreach Coordinator

The University of Evansville (UE) invites applications for an enthusiastic and organized Admissions Specialist and Community Outreach Coordinator to support two of our distinctive signature programs: the Music Conservatory (approx. two-thirds of the workload) and the Department of Archaeology & Anthropology (approx. one-third of the workload).

This dynamic role is central to driving enrollment growth, enhancing external visibility, and expanding community engagement. As the primary point of contact for prospective students, you will guide future scholars from their first inquiry through campus visits and auditions, while partnering closely with our Offices of Admission, Marketing, and Advancement.

Key Responsibilities

• Student Recruitment & Admissions: Coordinate proactive communication with prospective students and families; schedule and manage campus visits, music auditions, and sample lessons.
• CRM Management: Maintain meticulous prospect records, track engagement, and manage communications through the Slate CRM platform.
• Marketing & Communications: Develop and maintain print, digital, and social media marketing materials; create and update website content, compose press releases, and distribute promotional assets.
• Event Planning & Outreach: Plan and participate in recruitment events, Attend regional recruitment events (e.g., music festivals, professional conferences), and community outreach initiatives designed to strengthen stakeholder engagement.
• Stakeholder Relations: Serve as a bridge between faculty, prospective students, K-12 educators, alumni, donors, and community partners.
• Assist with department calendars, publicity, web updates, and occasional administrative support.

Required Qualifications

• Education: High School diploma or GED.
• Experience: Minimum of two years of administrative or related professional experience.
• Technical Skills: Proficiency with Microsoft Office applications (Word, Excel, Outlook).
• Communication: Strong verbal and written communication skills, with a professional and welcoming demeanor.
• Organization: Superior organizational skills, attention to detail, and the ability to work independently while managing multiple priorities.
• Availability: Flexibility to work occasional evenings, weekends, and regional travel to support recruitment and outreach events.

Preferred Qualifications

• Industry Experience: Professional experience in higher education, admissions, student recruitment, marketing, or event planning.
• Familiarity with the disciplines of music, archaeology, or anthropology is not required, but may be helpful.
• Technical Expertise: Experience utilizing Slate or a similar CRM platform.
• Domain Familiarity: Familiarity with the disciplines of music, archaeology, or anthropology.
• Advanced Content Skills: Excellent writing, editing, and multimedia content creation capabilities.
• The Ideal Candidate Will Be:
  • Friendly, proactive, and resourceful
  • Comfortable working independently and as part of a team
  • Organized and responsive to deadlines
  • Enthusiastic about engaging with students, families, and the broader community

Why Join the UE Community?

At the University of Evansville, you will join a collaborative, student-centered campus community dedicated to academic excellence and experiential learning. This position offers a unique blend of admissions, marketing, and community outreach, allowing you to champion world-class student artists and scientists while growing your career in higher education administration.

The University of Evansville expects all members of its community to treat each other with respect and civility. Harassing behaviors directed towards any member of our community will not be tolerated. As part of its commitment to non-discrimination, the University specifically prohibits harassment based on race, color, gender, gender identity and expression, sexual orientation, creed or religion, national origin, age, disability, veteran status, and all federally protected groups/classes.

Office Location
Room 118, Olmsted Administration Hall