ADMISSIONS SPECIALIST

The Chronicle Of Higher Education, Inc.; Edinburg (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

UT Rio Grande Valley in Edinburg seeks an Admissions Specialist to process undergraduate applications and related documents with accuracy and timeliness. You will verify data, evaluate credits, respond to inquiries, and import data into the student information system.

The role requires strong administrative skills, attention to detail, and the ability to handle confidential information. Some travel and weekend work may be required; a high school diploma is required with a preference for an

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred.
• Three years of admin experience in records/admissions or one year with 60 college credits/Associate's degree.

Responsibilities

• Process undergraduate applications and documents accurately and timely.
• Evaluate college credits and transcripts.
• Respond to student and faculty inquiries professionally.
• Import application data into the student information system.
• Verify residency and eligibility per policy.
• Maintain confidentiality and integrity of information.
• Support other departments as needed.

Skills

Customer service

Attention to detail

Communication

Education

High school diploma or equivalent

Associate’s degree

Tools

Student information systems

Job description

ADMISSIONS SPECIALIST

• Posting Number: SRGV9047
• Location: Edinburg, Texas
• Department: Undergraduate Admissions
• FLSA: Non-Exempt

Scope of Job: Processes all undergraduate students' enrollment applications and documents in a timely and accurate way using university guidelines for admissions. Provides high-level administrative skills to the undergraduate admissions process.

Description of Duties

• Processes student applications and documents, verifying data for accuracy and completeness in a timely manner.
• Evaluates college course credits and records using established policy.
• Responds to student and faculty inquiries in a timely and professional manner, communicating important information about the application status and admissions process as needed.
• Imports application data from external databases into the university student information system.
• Investigates, locates, and matches admissions applications with other documents such as transcripts and test scores.
• Processes international student admissions applications following university and government guidelines; prepares documentation needed by the International Admissions Office to complete the visa process.
• Determines work priorities, handles multiple tasks simultaneously, and meets changing priorities and deadlines.
• Maintains a high level of integrity and ethical behavior when dealing with confidential information.
• Researches and confirms applicant residency status.
• Applies knowledge of admissions and university procedures in everyday work situations with independent judgment.
• Supports team members and other departments when needed.
• Complies with all University and state rules and regulations.
• Performs other duties as assigned.

Supervision

• Supervision Received: General supervision from assigned supervisor.
• Supervision Given: Direct supervision of assigned support staff.

Education and Experience

• Required Education: High school diploma or equivalent.
• Preferred Education: Associate’s degree.
• Required Experience: Three (3) years of administrative work experience related to job duties, in records management and/or performing related duties in an admissions office setting; or one (1) year of stated work experience with 60 college credit hours or an Associate's degree.
• Preferred Experience: N/A

Equipment and Working Conditions

• Equipment: Use of standard office equipment. Ability to become proficient in student information systems and other software.
• Working Conditions: Office environment; some travel and weekend work may be required.

Other

• Ability to communicate effectively with students, faculty and staff and maintain high attention to detail. Excellent customer service skills.

Employment Details

• Physical Capabilities: N/A
• Employment Category: Full-Time
• Minimum Salary: Commensurate with Experience
• Posted Salary: Commensurate with Experience
• Position Available Date: 07/06/2026
• Grant Funded Position: No

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to compliance with all government requirements and non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions

To apply, visit the careers site at the UT Rio Grande Valley Careers portal for detailed contact information and submission steps. The University reserves the right to discontinue accepting applications prior to the stated close date while meeting posting requirements.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.