Admissions Specialist

Bradford Health Services; Birmingham (AL); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Medical Coverage

Retirement Benefits

Generous PTO

Employee Assistance Program

Job summary

Bradford Health Services is seeking an Admissions Specialist in Birmingham to manage intake documentation, verify insurance, and coordinate admissions for behavioral health services.

You will serve as the primary contact for clients and families, ensuring confidential handling and timely processing while collaborating with clinical teams to optimize patient flow.

Qualifications

• High school diploma or equivalent required; associate degree or higher preferred.
• Experience in behavioral health settings or healthcare environments desirable.
• Proficiency in admissions documentation and data entry.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and adhere to HIPAA.

Responsibilities

• Conduct intake assessments and gather documentation for admissions.
• Verify insurance coverage and eligibility for admission.
• Maintain confidential records compliant with standards and policies.
• Communicate with clients, families, and providers to coordinate admissions.
• Collaborate with clinical staff to ensure timely placement and care planning.
• Monitor admission status and documentation in EHR systems.
• Resolve issues that delay the admission process.

Skills

Attention to detail

Communication

Organizational skills

HIPAA compliance

Data entry

Education

High school diploma or equivalent

Associate degree or higher preferred

Tools

EHR systems

Insurance verification software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Admissions Specialist

Full Time Office/Clerical Birmingham Regional Office, Birmingham, AL, US

About Company:

We’re officially a Great Place To Work! We’ve always believed that supporting our team is just as important as supporting our patients. Now, we’re proud to share that we’ve earned Great Place To Work Certification - based entirely on feedback from our own employees.

This certification reflects the culture we’ve worked hard to build - one rooted in trust, inclusion, and purpose-driven leadership.

At Bradford Health Services, we are committed to providing exceptional care to our patients while fostering a supportive and rewarding workplace for our employees. We believe that taking care of our team allows them to take better care of others, which is why we offer a comprehensive benefits package designed to support their well-being.

Our benefits include:

Medical Coverage – Three new BCBSAL medical plans with better rates, improved co-pays, and enhanced prescription benefits.

Expanded Coverage – Options for domestic partners and a wider network of in-network providers.

Mental Health Support – Improved access to services and a new Employee Assistance Program (EAP) featuring digital wellness tools like Cognitive Behavioral Therapy (CBT) modules and wellness coaching.

Voluntary Coverages – Pet insurance, home and auto insurance, family legal services, and more.

Student Loan Repayment – Available for nurses and therapists.

Retirement Benefits – 401(k) plan through Voya to help employees plan for the future.

Generous PTO – A robust paid time off policy to support work-life balance.

Voluntary Benefits for Part-Time Employees – Dental, vision, life, accident insurance, and telehealth options for those working 20 hours or more per week.

At Bradford Health Services, we don’t just invest in our patients—we invest in our people.

About the Role:

The Admissions Specialist plays a critical role in facilitating the intake process for individuals seeking behavioral health services. This position is responsible for managing all aspects of admissions documentation, ensuring accuracy, compliance, and confidentiality throughout the process. The specialist serves as a primary point of contact for prospective clients and their families, providing clear communication and support to guide them through admission procedures. By coordinating with clinical and administrative teams, the Admissions Specialist helps to streamline patient flow and optimize service delivery. Ultimately, this role contributes to the organization's mission by ensuring timely and compassionate access to behavioral health care.

Minimum Qualifications:

• High school diploma or equivalent; associate degree or higher preferred.
• Experience working in behavioral health settings or related healthcare environments.
• Proficiency in admissions documentation and data entry.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and adhere to HIPAA regulations.

Preferred Qualifications:

• Bachelor’s degree in healthcare administration, social work, psychology, or a related field.
• Familiarity with electronic health record (EHR) systems and insurance verification processes.
• Experience in customer service or patient advocacy within behavioral health.
• Knowledge of behavioral health terminology and treatment modalities.
• Certification related to healthcare admissions or behavioral health services.

Responsibilities:

• Conduct thorough intake assessments and gather necessary documentation for behavioral health admissions.
• Verify insurance coverage and eligibility to facilitate smooth admission processes.
• Maintain accurate and confidential records in compliance with regulatory standards and organizational policies.
• Communicate effectively with clients, families, and healthcare providers to coordinate admission logistics and answer inquiries.
• Collaborate with clinical staff to ensure timely placement and appropriate care planning for incoming patients.
• Monitor and update admission status and documentation within electronic health record systems.
• Assist in resolving any issues or barriers that may delay or complicate the admission process.

Skills:

The Admissions Specialist utilizes behavioral health knowledge daily to understand client needs and the nuances of mental health care admissions. Proficiency in admissions documentation ensures that all client information is accurately recorded and compliant with legal standards, which is essential for smooth processing and billing. Strong communication skills are employed to interact compassionately and clearly with clients, families, and clinical teams, facilitating trust and cooperation. Organizational skills are critical for managing multiple admissions simultaneously while maintaining meticulous records. Additionally, familiarity with healthcare software and insurance processes supports efficient verification and data management, reducing delays and improving overall patient experience.