Admissions Representative

Northfield Hospital + Clinics; Northfield (MN); On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

Pension Plan (PERA)

457(b) retirement plans available

Tuition Reimbursement

On-site Continuing Education

Free on-site parking

Qualified Bilingual Staff Program

Employee Assistance Program

Job summary

Northfield Hospital + Clinics is seeking an Admissions Representative to interview patients on admission, collect essential information, secure signatures, and prepare patient data for hospital departments. This role also involves entering data, scanning documents, and supporting newborn and other accounts with accuracy and timeliness.

The position requires a High School Diploma or equivalent, strong computer and communication skills, and the ability to lift up to 15 lbs.

Qualifications

• High School Diploma or equivalent required.
• Good computer skills required.
• Excellent verbal communication and professional phone skills required.
• Healthcare terminology knowledge preferred.

Responsibilities

• Interview patients to collect demographic and insurance data; enter into the system.
• Review pre-admissions for accuracy and completeness.
• Obtain signatures on consents, forms, and Medicare Rights.
• Scan and attach documents to patient accounts.
• Register or transfer newborns and clinical accounts promptly.
• Perform clerical duties including filing, mail, and statements scanning.
• Respond to Emergency Codes appropriately.

Skills

Good computer skills

Excellent verbal communication

Professional phone skills

Healthcare terminology preferred

Education

High School Diploma or equivalent

Job description

Job Summary

The Admissions Representative interviews patients upon admission to the Hospital; records necessary personal information, secures required signatures; prepares and supplies patient data to various hospital departments.

Compensation

We are committed to providing wage ranges for all open positions. Please note that the specific compensation for this role will be determined based on experience, education and internal equity considerations. The hourly wage range for this position is $18.74-$26.45. This range reflects the base salary for this position.

Key Accountabilities

• Conducts personal interview to obtain required demographic and insurance information and enters into the computer.
• Reviews pre-admission information for accuracy and completeness.
• Obtains required signatures on legal consents, insurance forms, and Medicare Rights forms.
• Scans documents appropriately onto patient accounts.
• Registers or transfers newborns, clinical, surgery, observation, recurring and swingbed accounts as requested both timely and accurately.
• Performs other clerical duties as assigned, including filing, sorting mail, scanning and stuffing of statements.
• Understand and handles the Emergency Response “Codes” appropriately.

Qualifications

• High School Diploma, or equivalent
• Good computer skills
• Excellent verbal communication and professional phone skills
• Ability to lift up to 15 lbs.
• Healthcare experience/medical terminology preferred

Work Schedule and Hours

• 39 hours per two-week pay period
• Monday, Thursday, Friday
• 6:00am-1:00pm

Benefits

• Pension Plan (PERA)
• 457(b) retirement plans available
• Tuition Reimbursement
• On-site Continuing Education
• Free on-site parking
• Other benefits include our Qualified Bilingual Staff Program, Employee Assistance Program, and a variety of savings opportunities, including cafeteria, scrubs, and OTC medication discount from our pharmacy.

About Us

Northfield Hospital + Clinics is a trusted, independent healthcare system with more than 800 employees. We’re recognized for our collaborative work environment and strong commitment to high-quality patient care and community impact. We’re proud to be named to Becker’s 2025 list of “100 Great Community Hospitals." Our services span the full spectrum of hospital and clinical care, with our main hospital located in Northfield, MN, and primary and specialty clinics in Northfield, Lakeville, Farmington, Faribault, and Kenyon—along with Urgent Care locations in both Northfield and Lakeville. We offer care across 48 specialties and serve patients at 22 locations throughout the south metro and southern Minnesota.

Whether you're just starting your career or bringing years of experience, you'll find meaningful opportunities, supportive teams, and a chance to make a real difference here.

This job posting is not intended to be an exhaustive list of all duties, responsibilities, or activities required of the position. Duties, responsibilities, and activities may change at any time with or without notice. Compensation, benefits, work schedules, and other terms and conditions of employment are subject to change in accordance with applicable laws, policies, and collective bargaining agreements, if applicable.