Admissions Receptionist and Administrative Coordinator

Bowdoinham Country Store; Maine; On-site; USD 45,000; Full time

Job summary

An established industry player is seeking an Admissions Receptionist and Administrative Coordinator to enhance the efficiency of their Admissions Office. This role is pivotal in providing exceptional customer service and managing various administrative tasks. The ideal candidate will thrive in a dynamic environment, ensuring a welcoming experience for visitors while coordinating events and supporting office operations. With a strong emphasis on organizational skills and communication, this position offers a unique opportunity to contribute to a vibrant academic community. Join a team that values diversity and fosters an inclusive environment, making a significant impact on student recruitment and support.

Benefits

Health Insurance Plans

Generous Retirement Plan

Life and Disability Insurance

Paid Time Off

Paid Holidays

Paid Parental Leave

Access to College Facilities

Qualifications

• Two years of experience in an administrative support role, preferably in an academic setting.
• Experience in reception and/or event coordination highly preferred.

Responsibilities

• Serve as the first point of contact for campus visitors.
• Plan and manage logistics for visits and events.
• Support a range of administrative projects.

Skills

Customer Service

Organizational Skills

MS Office Proficiency

Communication Skills

Project Coordination

Flexibility

Education

High School Diploma or GED

Some College Coursework

Tools

Admissions CRM (Slate)

Job description

Admissions Receptionist and Administrative Coordinator

Please see Special Instructions for more details.

If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.

Title

Title Admissions Receptionist and Administrative Coordinator

Posting Number

Posting Number S01423JP

Department

Department Admissions Office

Job Summary

The Receptionist & Administrative Coordinator plays a key role in supporting the day-to-day operations of the Admissions Office. Reporting directly to the Admissions Operations Manager, this position combines exceptional customer service with strong organizational and administrative skills. The Coordinator is responsible for

• serving as the first point of contact for campus visitors at the Admissions reception desk and ensuring a smooth and welcoming experience for all
• planning and managing logistics for visits and events using the admissions CRM (Slate)
• answering phone calls and responding to emails
• recruiting, training, and supervising student workers
• supporting a range of administrative projects that keep the office running efficiently

Compensation, Benefits, and Perks:

• The hourly rate for this position is $23.07, which is equivalent to an annual salary of approximately $45,000
• A variety of health insurance plans (Medical – effective date of hire, Vision, Dental)
• Generous Retirement Plan – 10.12% annual compensation contribution (Eligible after 1 year of service and age 26), no match or vesting required!
• Life and Disability Insurance
• Paid Time Off: 10 days of vacation (1st year), 15 days (2nd year), 12 days of personal/sick time ( PTO accruals based on hours worked).
• Paid Holidays and Special Days Off
• Paid Parental Leave (Available after one year of service)
• Access to many of the College’s facilities including the gym and pool (Including household members)
• High school diploma or GED required; some college coursework preferred
• Advanced proficiency in MS Office and the proven ability and initiative to learn technology
• Excellent verbal and written communication skills
• Excellent customer service and interpersonal skills
• Ability to manage multiple tasks simultaneously, coordinate projects efficiently, and maintain accurate and organized data
• Ability to be flexible and solutions-oriented, with a creative approach to serving varied stakeholder groups
• Ability to anticipate future needs, prioritize effectively, and drive work forward independently

Experience Requirements and/or Equivalents

• Two years of experience in an administrative support role, preferably in an academic setting
• Experience in reception and/or event coordination highly preferred

Applicants must meet the minimum qualifications in this posting to be considered for hire.

Standard Work Days and Hours

• This is an on-site, full-time year-round position (0.94 FTE ) working 37.5 hours per week from Monday to Friday from 8:30 am to 5:00 pm.

Employment at Bowdoin College is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).

We regret that Bowdoin College is unable to provide visa sponsorship for staff positions.

#bcindeed

About Bowdoin

Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Shift

Employment Category

Employment Category Full Time Year Round

FTE

FTE 0.94

Benefits Eligible

Benefits Eligible Yes

Pay Type

Pay Type Hourly

Background Check Package Requirements Support Staff

Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? No

Is a pre-placement physical required for this position?

Is a pre-placement physical required for this position? No

Posting Date

Posting Date 05/09/2025

Applications Accepted Until

Open Until Filled No

Type of Posting

Type of Posting Internal/External

Special Instructions to Applicants

If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.

EEO Information

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

Supplemental Questions

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  (Open Ended Question)