Admissions Operations, Processing - Student Assistant Federal Work Study

The California State University; San Bernardino (CA); On-site; USD 22,000 - 25,000; Part time

Job summary

California State University, San Bernardino (Office of Admissions Operations and Systems) seeks a Federal Work Study Student Assistant to organize documents, process mail, and assist with transcript review. The role supports timely and accurate student record management under supervision.

The position is on-campus, part-time/temporary, with typical hours during academic year and summer. Eligibility requires FAFSA, Satisfactory Academic Progress, and CSUSB student status.

Qualifications

• Maintain a 2.0 GPA or greater each semester.
• Enrolled at CSUSB at least half-time (6 undergrad; 3 grad units).
• International students must be full-time.
• Eligible to work in the United States.
• Payroll requires a Social Security Card.

Responsibilities

• Organize and maintain incoming documents for admissions.
• Assist with mail processing and document review.
• Support data entry and file organization.
• Review transcripts and match them to student records.
• Conduct weekly bin checks and resolve misfiles.

Skills

Communication

Teamwork

Follow instructions

Education

CSU student

Job description

Admissions Operations, Processing - Student Assistant Federal Work Study

Job no: 563233
Work type: Instructional Student Assistant - Federal Work Study
Location: San Bernardino - San Bernardino Campus
Categories: Administrative, Temporary, Part Time, On-site (work in-person at business location), Unit 15 - CSUEU - Student Assistants

• Must complete a Free Application for Federal Student Aid (FAFSA) for the current award year
• Must maintain Satisfactory Academic Progress standards
• Must be enrolled in at least half-time. (6 units undergraduate; 3units graduate) per semester
• Must have a federal need of at least $2,000
• Submit all requested financial aid documentation from your To-Do-List by the due date
• Must have an official award notification from the Financial Aid Office
• Must be a U.S. citizen, eligible non-citizen, or permanent resident

FWS Waiting List: Students not awarded FWS may be added to the FWS Waiting List. Please email us at [e-mail]

NOTE: Program funding is limited, applying through the FWS Waiting List does not guarantee a FWS award.

Job Summary

Under direct supervision of the Director, the Federal Work Study Student Assistant in the Office of Admissions Operations and Systems provides critical support to the admissions processing team. This role is primarily responsible for organizing and maintaining incoming documents, assisting with mail processing, and supporting document review and research efforts to ensure timely and accurate student record management.

Responsibilities

Under direct supervision, duties include but not limited to:
Transcript Filing:
- File incoming transcripts and documents in alphabetical order and by academic term, ensuring accuracy and easy retrieval.

Document Purging:
- Purge outdated or unnecessary documents after the census date of each semester, following department retention policies.

Mail Processing:
- Sort, open, and distribute incoming mail daily. Ensure all admissions-related correspondence is routed appropriately and efficiently.

Transcript Identification (ID):
- Review and match incoming transcripts to student records using university systems and established procedures.
- Bin Check Research:
- Conduct weekly reviews of documents in the Bin Check area; research and resolve any unmatched or misfiled transcripts.

Additional Duties:
- Provide general administrative support to the admissions processing team, including scanning documents, data entry, organizing files, and performing other duties as assigned.

Minimum Qualifications

• Ability to learn and perform assigned work; follow oral instructions; work cooperatively with faculty, staff, and other students; communicate effectively with all levels; and read and write English at a level appropriate to the position.
• Special Qualification: Admission or registration as a CSU student.

Required Qualifications

• Maintain a 2.0 G.P.A. or greater per semester and cumulative.
• Students must be enrolled in at least halftime units at CSUSB (6 units undergraduate; 3 units graduate)
• International students must have full-time enrollment at CSUSB. (12 units undergraduate; 6 units graduate)
• Eligible to work in the United States
• Payroll Requirement: Social Security Card

Preferred Qualifications

• Current CSUSB student in good academic standing.
• Excellent communication and interpersonal skills.
• Organizational skills and attention to detail.
• Ability to work independently and as part of a team.

Compensation and Benefits

Student Employment Anticipated Hiring Range: $16.90 per hour.

The compensation offered will consider internal equity and experience among other factors.

Position Information

Work status: Part-Time, Temporary, Seasonal

Academic year available hours: Monday through Friday (8:00 am – 5:00 pm)

Summer available hours: Monday through Thursday (7:00 am - 5:30 pm)

The application deadline is: November 04, 2026; however, the position may close when an adequate number of qualified applications are received.

This is an 'On-Campus Only' position. Student Employees are not eligible to telecommute at any time.

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) may be required for student employment purposes. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check when required may affect the continued employment of a current CSU employee who was conditionally offered the position.

Driver’s License Check

Possession of a valid Driver's License may be required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .

On Campus Commitment

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

Closing Statement

Reasonable Accommodation

We provide reasonable accommodation to applicants and employees with disabilities. Applicants with questions about access or requiring reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at [e-mail] .

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act .

Advertised: Oct 14 2026 Pacific Daylight Time
Applications close: Nov 04 2026 Pacific Standard Time