Admissions Operations Lead - Undergraduate Programs

Caltech; Pasadena (CA); On-site; USD 39,950 - 46,838; Full time

Benefits offered by this job

Tuition reimbursement

Comprehensive benefits package

Job summary

Caltech is seeking an Undergraduate Admissions Specialist to support recruitment, selection, and enrollment for first-year and transfer classes. You will serve as a logistics hub for the Office of Undergraduate Admissions, coordinating materials, events, and communications with prospective students and families.

You will manage Slate CRM processes, generate analytics, and collaborate with campus partners to ensure a high‑quality experience while supporting admissions programs and campus events,

Qualifications

• Bachelor's degree required with 1–2+ years in admissions or related field.
• Experience generating queries and reports in CRM systems (Slate or similar).
• Basic knowledge of HTML/CSS and proficient in Microsoft Office.
• Strong organizational and communication skills; ability to handle multiple priorities.

Responsibilities

• Process and review undergraduate applications for completeness and adherence to deadlines.
• Coordinate receipt and distribution of documents, test scores, transcripts, and recommendations.
• Maintain accurate applicant records in Slate and generate status reports.
• Support campus events and recruitment travel, including logistics and AV needs.
• Collaborate with campus partners to ensure smooth transitions for admitted students and data integrity across systems.

Skills

Slate CRM

CRM systems

HTML/CSS basics

Microsoft Office

Customer service

Education

Bachelor's degree

2+ years admissions experience

Tools

Slate

HTML/CSS

Excel / Office

Job description

Caltech is seeking an Undergraduate Admissions Specialist to support recruitment, selection, and enrollment for first-year and transfer classes. You will serve as a logistics hub for the Office of Undergraduate Admissions, coordinating materials, events, and communications with prospective students and families.

You will manage Slate CRM processes, generate analytics, and collaborate with campus partners to ensure a high‑quality experience while supporting admissions programs and campus events,