Admissions Officer - Center for Nursing Education (HYBRID)

WVU Medicine; Morgantown (WV); On-site; USD 45,000 - 60,000; Full time

Job summary

WVU Medicine is seeking an Admissions Officer to act as the main point of contact for the Center for Nursing Education (CNE). This role involves providing high-quality customer service, consulting prospective students, and processing admissions applications.

The ideal candidate will possess a Bachelor's Degree and three years of experience in higher education, along with excellent communication skills and proficiency in Microsoft Office Suite. Duties include conducting campus tours, processing paperwork, and coordinating recruitment events.

Qualifications

• Three (3) years’ experience in higher education.
• Nursing program experience or admissions experience preferred.

Responsibilities

• Serve as the primary liaison for prospective students.
• Make initial recommendations regarding applicant qualifications.
• Plan and coordinate recruitment events.
• Maintain and update student database.

Skills

Excellent communication skills

Proficiency in Microsoft Office Suite

Ability to prioritize

Diversity, equity, and inclusion

Education

Bachelor’s Degree in Education, Counseling, Student Services, Business, or related field

BLS Certification from American Heart Association

Job description

As the main point of contact for applicants for the Center for Nursing Education (CNE), the Admissions Officer will provide high-quality customer service by resolving inquiries, consulting prospective students on admission requirements, processing applications, and making initial recommendations about qualifications. The Admissions Officer will review applications, conduct campus tours, recommend changes to the admission process, process paperwork for accepted students, update and maintain student database, refer students for specific information, and guide students through the application and acceptance process.

Job Description

Minimum Qualifications

Education, Certification, and/or Licensure

• Bachelor’s Degree in Education, Counseling, Student Services, Business, or related field

Experience

• Three (3) years’ experience in higher education

Preferred Qualifications

Education, Certification, and/or Licensure

• BLS Certification from American Heart Association

Experience

• Nursing program experience or admissions experience

Core Duties and Responsibilities

• Serve as the primary liaison for prospective students, providing information about admission requirements, program offerings, and application procedures.
• Disseminate essential information to prospective and current students regarding admission policies, curriculum updates, and program offerings.
• Work closely with the financial aid counselor and enrollment manager to streamline administrative processes, ensuring efficient and timely processing of student paperwork.
• Maintain knowledge of admission policies and current curriculum and present them to prospective students.
• Chair the Admission Committee and provide committee with accurate applicant and readmission information.
• Draft admission and enrollment-related policies and procedures, ensuring alignment with institutional guidelines and best practices.
• Ensure that student records are accurate, up-to-date, and easily accessible for reference and reporting purposes.
• Plan, coordinate, and execute recruitment events, including information sessions, open houses, campus tours, and admitted student days including on evenings and weekends.
• Maintain and update student database with accurate and current information.
• Partner with the Director of Student Services and Nursing Program Director to communicate necessary student information and provide updates.
• Process paperwork for accepted students, including enrollment forms, financial aid documents, and other necessary paperwork.
• Make initial recommendations regarding applicant qualifications and suitability for CNE programs.
• Collaborate with relevant stakeholders to recommend improvements to the admission process, enhancing efficiency and effectiveness.
• Conduct campus tours for prospective students, showcasing the facilities and answering any questions they may have.
• Monitor and track expenses related to admission activities, including but not limited to recruitment events, marketing materials, and travel expenses.
• Ensure expenditures align with approved budget allocations and make recommendations for adjustments as needed.
• Liaise with vendors and service providers to obtain quotes and negotiate contracts for services related to admission, such as advertising, printing, and event management.
• Present financial reports to relevant stakeholders, highlighting key findings and recommendations for budget optimization.
• Generate reports and analyze data related to admission trends, applicant demographics, and enrollment projections to inform strategic decision-making and recruitment efforts.
• Make independent admission decisions and recommendations based on the evaluation of application materials and alignment with institutional admission policies and enrollment goals.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Environment

• Standard office environment

Skills and Abilities

• Diversity, equity, and inclusion, contribute to a positive culture
• Execute mission, philosophy, goals, and values
• Ability to prioritize
• Create proactive solutions
• Excellent communication skills with proficiency in Microsoft Office Suite and other student services software