Admissions Events Specialist

PFW-ETCS; Fort Wayne (IN); On-site; USD 41,000 - 42,000; Full time

Benefits offered by this job

Free tuition through Purdue University

Tuition remission for family

Insurance starts on first day

Generous PTO

Benefits information available

Job summary

Purdue Fort Wayne is seeking a full-time onsite Admissions Events Specialist within the Enrollment Management office. The role coordinates, plans, and executes admissions and recruitment events to engage prospective students and support enrollment goals.

Responsibilities include managing event logistics, maintaining the annual events calendar, coordinating campus visits, open houses, and information sessions to ensure welcoming, well-organized experiences for attendees.

Qualifications

• Associate's degree or higher in a relevant field.
• 1–3 years of event planning or admissions experience.
• Valid Indiana driver’s license and MVR compliance.
• Schedule Mon–Fri; some evenings/weekends based on events.
• Strong customer service and communication skills.
• Basic budget and inventory management.
• Project and time management.
• FERPA confidentiality.

Responsibilities

• Coordinate planning and execution of admissions and recruitment events.
• Assist in developing and maintaining the annual admissions events calendar.
• Manage logistics for Open Houses, Campus Visit Days, Admitted Student Events, Transfer Programs, Virtual Info Sessions, Group Tours, Counselor Events, and Specialized Recruitment Programs.
• Reserve facilities and coordinate event setup requirements.
• Arrange catering, audiovisual equipment, parking, signage, and materials.
• Ensure events are organized, efficient, and welcoming.
• Coordinate daily campus visit activities and visitor registrations.
• Schedule individual and group visits for prospective students and families.
• Support campus tour programs and student ambassador schedules.
• Other duties as assigned.

Skills

Event planning

Customer service

Communication

Time management

Budget management

Team coordination

Problem-solving

Adaptability

Education

Associate's degree

Bachelor's degree

Tools

CRM systems

Job description

We are currently seeking a full-time onsite Admissions Events Specialist in the Enrollment Management office. The Admissions Events Specialist is responsible for coordinating, planning, and executing admissions and recruitment events that support prospective student engagement and enrollment goals. The pay for this position is $41,200.00 - $41,500.00, dependent upon experience.

Primary Responsibilities

• Coordinate the planning and execution of admissions and recruitment events.
• Assist in developing and maintaining the annual admissions events calendar.
• Manage logistical arrangements for:
  • Open Houses
  • Campus Visit Days
  • Admitted Student Events
  • Transfer Student Programs
  • Virtual Information Sessions
  • Group Tours
  • School Counselor Events
  • Specialized Recruitment Programs
• Reserve facilities and coordinate event setup requirements.
• Arrange catering, audiovisual equipment, parking, signage, and event materials.
• Ensure event operations are organized, efficient, and welcoming.
• Coordinate daily campus visit activities and visitor registrations.
• Schedule individual and group visits for prospective students and families.
• Support campus tour programs and student ambassador schedules.
• Other duties as assigned.

Required Qualifications

• Associate's degree in Higher Education Administration, Student Affairs, Business Administration, Marketing, Communications, or a related field.
• One to three years of experience in event planning, admissions, higher education administration, marketing, hospitality, customer service, or a related field.
• Must have a valid Indiana driver’s license and remain in compliance with the Purdue University Motor Vehicle Records policy.
• Schedule: M-F, am – 5pm; may include some evenings and weekends based on Admission’s recruitment and event schedule.
• Customer service and visitor engagement principles.
• Marketing and communication fundamentals.
• Basic budget and inventory management.
• Project and time management.
• Problem-solving and decision-making.
• Event registration and database management.
• Team coordination and collaboration.
• Strong communication and interpersonal skills, with the ability to engage effectively with diverse audiences.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Adapt to changing schedules and operational needs.
• Build positive relationships with internal and external stakeholders.
• Maintain attention to detail and accuracy.
• FERPA and confidentiality requirements.

Preferred Qualifications

• Bachelor's degree.
• Higher education admissions processes.
• Proficiency in CRM systems and other technology platforms for communication and data management.

Benefits

• Free tuition through Purdue University Global.
• Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).
• Insurance starts on first day of employment.
• Generous Paid Time Off – additional PTO in December.
• Additional benefit information: https://www.purdue.edu/hr/benewell/

Additional Information

• Purdue will not sponsor employment authorization for this position.
• Resumes and cover letters that contain portraits or personal information are not permitted.
• A Motor Vehicle Records Check (MVR) is required for this position.
• A background and a misconduct check are required for employment in this position.

Purdue Fort Wayne is an EEO/EA employer.

FLSA Status: Exempt