Admissions Evaluator Trainee

California State University, Chico; Sacramento (CA); On-site; USD 45,000 - 47,000; Full time

Job summary

Sacramento State is seeking an Admissions Evaluator Trainee to assist in applying CSU admission policies and evaluating academic records for eligibility and transfer credit acceptance. You will learn to interpret regulations and support prospective students and their families at information sessions and outreach events.

Under supervision, you will respond to inquiries, maintain confidentiality, and gain proficiency in evaluating a wide range of documents while supporting an inclusive student

Qualifications

• Process documents in academic setting.
• Interpret policies and procedures; perform research and analyses.
• Communicate effectively with staff and external constituents.
• Maintain confidentiality of records and evaluations.

Responsibilities

• Review academic records to determine admission eligibility.
• Assist in analyzing transcripts and transfer credits toward meeting admission criteria.
• Represent the University at events and provide information sessions for prospective students.
• Answer applicants and guidance personnel questions about admission requirements.

Skills

Transcripts review

Communication skills

Attention to detail

Confidentiality

Interpersonal skills

Education

Bachelor's degree

Job description

Job no: 562655
Work type: Staff
Location: Sacramento
Categories: Unit 4 - APC - Academic Professionals of California, Probationary, Full Time, Student Services, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Classification Title: Evaluator Trainee

Priority Application Deadline: Friday, November 6th @ 11:55pm PST (Posting will remain open until filled)

Position Summary

Under the general supervision of the Associate Director of Admissions & Outreach, and with lead work direction from the Lead Admissions Evaluator/ Trainer, the Admissions Evaluator Trainee applies CSU admission policies and Sacramento State precedents to review academic records in a learning capacity. The incumbent assists in analyzing prospective student academic transcripts and other admission documents to determine admission eligibility and the acceptance of transfer credit toward meeting admission criteria.

The incumbent also represents the University to the public at special events, providing information sessions and assistance to prospective students and their supporters in a training capacity. The Admissions Evaluator Trainee responds to questions from applicants, prospective students, high school and community college guidance personnel, and the general public on meeting admission requirements and available options.

FLSA: Non-Exempt (eligible for overtime compensation)

Anticipated Hiring Range: $4,074.00 per month -$4,237.00 per month

CSU Classification Salary Range: $4,074.00 per month -$4,937.00 per month

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Work Hours: Monday - Friday; 8:00 a.m. - 5:00 p.m.; weekends and evenings as needed.

Department Information

The Admissions & Outreach Office is a dedicated team committed to recruiting, informing, and guiding prospective students—especially those from underserved or disadvantaged backgrounds—through the admissions process at Sacramento State.

Knowledge of general office procedures, methods, and practices; knowledge of techniques used in processing information.

Ability to check complex records and detailed information for compliance with criteria; ability to be thorough and accurate in comparing records; ability to interpret and apply written regulations; and ability to maintain confidentiality of records and evaluations.

During training, the following knowledges and abilities must be acquired: ability to review and check transcripts, records, and documents for compliance with criteria using specific guides; ability to interpret information from a variety of institutions, including foreign institutions with differing records systems; ability to interpret criteria for determining eligibility and substitutions or alternatives in granting credit for degrees.

Experience:

Equivalent to six months responsible experience involving academic, administrative, fiscal, or statistical records processing and maintenance, OR two years of full-time college with course work specific to development of quantitative and analytical skills.

RequiredQualifications

Experience:

1. Ability to process documents and other requests in an academic setting.

Knowledge, Skills, and Abilities

2. Ability to interpret and apply specific operating policies and procedures, perform research, and make in-depth analytical studies

3. Strong communication and interpersonal skills to interact and communicate effectively with all levels of staff and external constituents, both verbally and in writing

5. Strong attention to detail and accuracy

6. Knowledge of and ability to use mathematical computations

7. Ability to use high-level discretion and maintain a high level of confidentiality in handling problems of a sensitive nature and security of confidential records

8. Ability to work effectively and establish and maintain cooperative working relations with internal and external entities

9. Working knowledge of and ability to operate standard office equipment including but not limited to computer, laptop, copier, fax machine, scanner, and printer

10. Demonstrated proficiency in ability to effectively use common computer application programs and related computer software packages (e.g. Microsoft Office Suite: Word, Excel, PowerPoint, Access, database, internet) in the course of assigned duties

11. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community

Condition of Employment

- Ability to pass a background check.

PreferredQualifications

12. Equivalent to a Bachelor’s degree from an accredited four-year college or university

13. Experience in the analysis and application of academic regulations and procedures related to admissions

14. Experience involving detailed work, including mathematical computations that require a high degree of accuracy

15. Familiarity with online resources (i.e. College Source, AACRAO, and Assist) and the Common Management System (CMS) or other student administration data system

16. Experience working in a high production environment

Documents Needed to Apply

Resume and cover letter.

Failure to upload required documentation may result in disqualification.

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol.

The lush, 300-acre park-like campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million.

“As California's capital university, Sacramento State transforms lives by preparing all students to lead, serve, and succeed. We are committed to our designations as a Hispanic Serving Institution, an Asian American Native American Pacific Islander Serving Institution, and a Black Serving Institution, and to intentionally serving students reflective of these designations and all students who have been historically underserved in education.”

As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

Jeanne Clery Campus Safety ActNotification:

Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery.

The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at [e-mail] .

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Education Code 89521 Requirements

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Out of State Employment

Sacramento State, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Advertised: Oct 23 2026 Pacific Daylight Time
Applications close: