Admissions Counselor III

ULSA University of Louisville; United States; On-site; USD 48,000 - 72,000; Full time

Job summary

The University of Louisville's Kent School of Social Work and Family Science seeks an Admissions Counselor III to manage admissions for programs ranging from BSW to PhD. You will attend events, follow up on leads, and assist applicants with completing their applications, transferring them to the right program for admission decisions.

The role requires collaboration with marketing and university offices, significant travel to in-state events, and evening/weekend work.

Qualifications

• Bachelor's degree and 4 years of relevant experience or an equivalent combination of education and experience.
• Master’s degree preferred for advanced recruitment responsibilities.

Responsibilities

• Advise students on admissions procedures and policies via in-person interactions, phone and email.
• Review initial application materials prior to transfer to the specific program.
• Assist in processing program applications as needed.
• Develop and review marketing materials and ensure all application materials are up-to-date.
• Collaborate with marketing and university offices on recruitment strategies.
• Create and maintain recruitment databases and run periodic queries.
• Prepare reports on prospective students and application data.
• Lead information sessions for prospective students (virtual and in-person).
• Attend recruitment events and career fairs to reach prospective students.
• Coordinate communications within the admissions team and with program personnel.

Skills

Public speaking

Interpersonal skills

Written communication

Oral communication

Education

Master’s degree

Tools

MS Outlook

Word

Excel

PowerPoint

Job description

Department: Location: Belknap Campus Time Type: Full time Worker Type: Regular Job Req ID: R109560 Minimum Requirements: Bachelor's degree in a related field and four (4) years of relevant experience or an equivalent combination of education and experience. Grade 5 (Salaried)

Position Description

The Admissions Counselor III implements the admissions and recruiting procedures and policies of the Kent School of Social Work and Family Science, recruiting students for all five programs from BSW through MSSW, CFT, PhD, and DSW from both inside and outside of the university. This position will attend recruiting events and conferences, follow up on leads from those events, and provide initial assistance to applicants with completing their applications and transferring those applicants to the specific program of interest for completion and admission decision.

Essential Duties and Responsibilities

• In collaboration with the Associate Director, assist in the development and implementation of recruitment strategies for use within and outside of the university.
• Advise students on university and Kent School admissions procedures and policies by administering face-to‑face informational interactions and communicating via phone and email to prospective applicants.
• Review initial application materials with students as needed prior to transfer to the specific program for completion and follow-up
• Assist with the processing of Kent program applications, as appropriate and needed
• Assist in the development of marketing materials/strategies and periodically review these materials including all online and hardcopy application materials, bulletin/catalog and scholarship materials related to Kent School.
• Work collaboratively with marketing professionals and relevant university offices.
• Create and maintain recruitment databases; complete periodic queries on the admissions and recruitment database.
• Prepare reports on prospective students and application data.
• Send invitations to prospective students to info sessions.
• Assist with Orientation for the Kent School programs and any accompanying student services receptions.
• Create and update new student welcome materials.
• Lead virtual and in‑person information sessions for prospective students.
• Attend recruitment events/career fairs to reach prospective students.
• Manage and coordinate databases and other communication with the undergraduate and Graduate School admission process including completing transfer credit evaluations and other variances necessary for student admission.
• Manage communication across the recruitment and admissions team related to all functions of the office and in particular manage communication of admission status of potential applicants with the appropriate program personnel, as needed.
• Requires significant travel to in‑state recruiting events and overnight travel as assigned.
• Work in the evening and weekends required.

Preferred Qualifications

• Master’s degree
• 3+ years experience in higher education recruitment and admissions
• Proven clear and efficient written and interpersonal communication skills, both electronically and in person
• Strong public speaking and interpersonal skills
• Proficiency in MS Outlook, Word, Excel, PowerPoint
• Professional experience with public speaking/leading presentations virtually and in person
• Higher education/student services experience

Competencies

• Service Excellence – responsive, informs constituents of process, pleasant to work with, educates and provides timely, accurate information
• Organized – manages time effectively, keeps tasks appropriately prioritized, uses supervision to assess priorities as needed
• Public Speaking – ability to appropriately share information with small, medium, and large groups in an informative and engaging way
• Critical Thinking – ability to think through issues and identify appropriate options
• Analytical – evaluating application and marketing materials with the ability to identify strengths
• Teamwork – ability to work with others, serve others, help others, take directions from others in the interest of serving students and encouraging a pathway toward enrollment
• Interpersonal – can build effective, strong working relationships with colleagues, students, vendors, and recruiting partners through trust, communication, and credibility

Target Compensation

• Maximum: $72,389.00
• Minimum: $48,225.00
• Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion. Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292. If you require assistance or accommodation with our online application process, please contact us by email at [e-mail] or by phone [phone]. The University of Louisville is committed to being a great place to work, learn and invest. It is a place where you will thrive in a community of inclusivity, cultivate your innovative power and work where you’ll discover your purpose. Join the Cardinal Family today. Learn more about the University at our About Us page.