Admissions Coordinator - Nursing Home Admissions & Records

Golden-Hill-Nursing-and-Rehabilitation-Center-; City of Kingston (NY); On-site; USD 18,000 - 26,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid time off

Growth and advancement opportunities

Job summary

Golden Hill Nursing and Rehabilitation Center is seeking an Admissions Clerk to coordinate the admission process for new residents, ensuring all documentation is complete and accurate. The role acts as a liaison among residents, families, hospital discharge planners, and facility departments to ensure smooth transitions into the nursing home.

You will gather paperwork, verify insurance information, maintain resident files, and enter data into the EMR while ensuring compliance with HIPAA and

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Previous experience in healthcare, long‑term care, admissions, customer service, or administrative support preferred.
• Knowledge of medical terminology and insurance verification processes is a plus.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and electronic health record systems.
• Ability to maintain confidentiality and handle sensitive information professionally.

Responsibilities

• Coordinate and process new resident admissions.
• Gather and verify required admission paperwork, insurance information, and medical records.
• Communicate with hospitals, case managers, referral sources, residents, and family members regarding admissions.
• Maintain accurate resident files and admission records.
• Enter resident information into the facility's electronic medical record (EMR) system.
• Verify insurance eligibility and obtain necessary authorizations when applicable.
• Schedule admission appointments and welcome new residents and their families.
• Assist with resident room assignments and communicate admission details to appropriate departments.
• Ensure compliance with federal, state, and facility admission regulations.
• Maintain confidentiality of resident information in accordance with HIPAA guidelines.
• Provide administrative support to the Admissions Director and leadership team as needed.

Skills

Communication skills

Organizational skills

Multitasking

Confidentiality

Interpersonal skills

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

EMR systems

Medical terminology

Job description

Golden Hill Nursing and Rehabilitation Center is seeking an Admissions Clerk to coordinate the admission process for new residents, ensuring all documentation is complete and accurate. The role acts as a liaison among residents, families, hospital discharge planners, and facility departments to ensure smooth transitions into the nursing home.

You will gather paperwork, verify insurance information, maintain resident files, and enter data into the EMR while ensuring compliance with HIPAA and