Admissions Clerk

Infinite Care; City of Kingston (NY); On-site; USD 18,000 - 26,000; Full time

Benefits offered by this job

Rate $16.00

Comprehensive benefits package

Paid time off

Growth and advancement opportunities

Job summary

Golden Hill Nursing and Rehabilitation Center is seeking an Admissions Clerk to coordinate the admission process for new residents, including gathering paperwork and verifying insurance. You will liaise with hospitals, families, and care teams to ensure smooth transitions into the facility.

Responsibilities include maintaining resident files, entering data into the EMR, scheduling admissions, and ensuring regulatory compliance.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Knowledge of medical terminology and insurance verification processes is a plus.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and electronic health record systems.

Responsibilities

• Coordinate and process new resident admissions.
• Gather and verify required admission paperwork, insurance information, and medical records.
• Communicate with hospitals, case managers, referral sources, residents, and family members regarding admissions.
• Maintain accurate resident files and admission records.
• Enter resident information into the EMR system.
• Verify insurance eligibility and obtain necessary authorizations when applicable.
• Schedule admission appointments and welcome new residents and their families.
• Assist with resident room assignments and communicate admission details to appropriate departments.
• Ensure compliance with federal, state, and facility admission regulations.
• Maintain confidentiality of resident information in accordance with HIPAA guidelines.
• Provide administrative support to the Admissions Director and leadership team as needed.

Education

High school diploma or equivalent

Associate degree

Tools

EMR systems

Microsoft Office

Job description

Golden Hill Nursing and Rehabilitation Center is a 5-Star CMS, 280-bed skilled nursing facility located at 99 Golden Hill Drive, Kingston, NY 12401. We are seeking compassionate, professional, family-oriented candidates to join our team!

Job Overview
The Admissions Clerk is responsible for coordinating the admission process for new residents, ensuring all required documentation is completed accurately and timely. This role serves as a liaison between residents, families, hospital discharge planners, and facility departments to ensure a smooth transition into the nursing home.

Responsibilities:

• Coordinate and process new resident admissions.

• Gather and verify required admission paperwork, insurance information, and medical records.

• Communicate with hospitals, case managers, referral sources, residents, and family members regarding admissions.

• Maintain accurate resident files and admission records.

• Enter resident information into the facility's electronic medical record (EMR) system.

• Verify insurance eligibility and obtain necessary authorizations when applicable.

• Schedule admission appointments and welcome new residents and their families.

• Assist with resident room assignments and communicate admission details to appropriate departments.

• Ensure compliance with federal, state, and facility admission regulations.

• Maintain confidentiality of resident information in accordance with HIPAA guidelines.

• Provide administrative support to the Admissions Director and leadership team as needed.

Qualifications:

• High school diploma or equivalent required; associate degree preferred.

• Previous experience in healthcare, long-term care, admissions, customer service, or administrative support preferred.

• Knowledge of medical terminology and insurance verification processes is a plus.

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal skills.

• Proficiency with Microsoft Office (Word, Excel, Outlook) and electronic health record systems.

• Ability to maintain confidentiality and handle sensitive information professionally.

Benefits:

• Rate $16.00

• Comprehensive benefits package

• Paid time off

• Growth and advancement opportunities