Admissions Coordinator

CareOne; Westwood (NJ); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Medical Plans

Vision Plan

401k Retirement Plan

Paid Time Off

Job summary

CareOne Valley Harmony Village in Westwood, NJ is hiring an Admissions Coordinator to support census development and manage the admissions process for the center. You will collaborate with the Admission Director and center staff to handle inquiries, admissions, tours, and timely documentation.

This role requires a high school diploma and 1–2 years of long-term care admissions experience, plus a sales‑oriented, patient, and tactful approach when communicating with families and referral sources.

Qualifications

• High school diploma or equivalent required.
• 1-2 years in long-term care admissions preferred.
• Sales-minded with strong interpersonal skills.
• Ability to communicate with families and referral sources.

Responsibilities

• Handle administrative tasks related to admissions.
• Review Medicare and insurance prior to admission.
• Make follow-up calls to discharged patients.
• Coordinate census and daily bed board, admissions packets.
• Support marketing efforts to improve occupancy.

Skills

Sales-oriented personality

Education

High School Diploma or Equivalent

Job description

Balance Life & Work with a New Career Opportunity

Now Hiring - Admissions Coordinator - Westwood, NJ

Harmony Village at CareOne Valley

Salary Range: $19-$23 per Hour

The primary responsibility of the Admissions Coordinator is to assist in the census development and company admissions process as well as initiate and implement marketing activities which support census growth. Working with the Admission Director and Center Administrative staff the Admissions Coordinator assists with the coordination of all inquiries, admissions and daily communication with customers (families, referral sources, etc.) at the designated center. The Admissions coordinator will work to ensure regulatory compliance with all admissions processes and to ensure activities are in accordance with the philosophy, policies and procedures established by the company.

Essential Duties and Responsibilities:

• Responsible for all administrative responsibilities related to facility admissions Verifies Medicare,
• Primary and Co-insurance prior to admission Make follow-up calls to discharged patients
• Complete department data logs Work in concert with other facility staff to market and promote facility services to ensure occupancy and quality mix objectives are met
• Input all resident face sheets
• Daily census verification
• Distribute all necessary paperwork to pertinent staff prior to admission
• Complete all admission applications and packets upon admission
• Complete family tours
• Communicate all admission questions and decisions to referral sources
• Ensure timely documentation of all admission records
• Complete manual daily census
• Oversee the accuracy and organization of census and daily facility bed board and room assignments
• Collect appropriate insurance cards, private pay funds and financial information prior to admissions
• Obtain necessary approvals on financial and clinical criteria prior to Admission utilizing company developed Admission policies and procedures

Position Requirements:

• High School Diploma or Equivalent
• 1-2 years of experience in long term care admissions preferred
• Must possess a sales-oriented personality
• results and achievement oriented
• Must possess the ability to deal tactfully with personnel, residents, family members, visitors, and the general public
• Must have patience, tact, positive disposition and enthusiasm, as well as be willing to handle residents and families based on whatever cognitive level they are currently functioning
• Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing Admissions practices
• Must possess the ability to make independent decisions when circumstances warrant such actions
• Must possess the ability to empathize with both the older prospect and the adult child

About Us

The CareOne mission is to define excellence within the health care community. We are dedicated to Maximizing Patient Outcomes. We treat Residents, their families and each other with respect, dignity and compassion. Through a collaborative and consultative approach, we strive to provide a framework of strength and stability for our Centers and Communities. We work to maintain the highest standards of care and service for Residents, families and our valued employees.

We are proud to Offer the following benefits to Part-time (22.5+ hours/week) and Full-time Employees:

Benefits

• Multiple Medical Plans
• Including Pharmacy
• Vision Plan
• Health Savings Account (eligibility restrictions apply)
• Flexible Spending Accounts
• Voluntary Life and AD&D
• Short-Term and Long-Term Disability Plans
• Hospital Indemnity Insurance
• Critical Illness Insurance
• Whole Life Insurance
• Legal Plan
• 401k Retirement Plan
• Employee Assistance Program (available to all employees)
• Paid Time Off
• Vacation
• Sick Plans in accordance with state laws

Opportunities to advance and grow your career

If working with people who are dedicated, compassionate, and concerned about their patients is essential to you, then you'll appreciate being a part of our team. We've built a strong reputation on the outstanding level of care that we provide. We have a graciously appointed facility with strong belief in patient care and service; join us at our beautiful facility!

We are an Equal Opportunity Employer

EEO/AA/M/F/DV

Job Info

• Apply Before 11/30/2026, 03:17 PM
• Locations 300 Old Hook Road, Westwood, NJ, 07675, US
• Position Type Full-Time (37.5+) – CareOne MA, NJ, River Glen