Admissions Coordinator

DeKalb Health; Urbana (IL); On-site; USD 70,632,000 - 77,887,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Educational reimbursement

Job summary

ClarkLindsey in Urbana, IL is seeking an Admissions Coordinator to manage the admissions process for short-term rehabilitation and long-term skilled nursing care. The role includes care planning, psychosocial support, and coordinating with insurance providers.

Strong communication, strategic thinking, and process design are essential for success. Ideal candidates have experience in skilled care admissions, MDS/Medicare regulations, and discharge planning, with a focus on holistic,

Qualifications

• 2+ years in senior living or healthcare.
• Proficiency in MDS 3.0 and Medicare regulations.
• Experience in the responsibilities listed above.
• Preferred: knowledge of skilled care admissions regulations.

Responsibilities

• Serve as the primary contact for prospective residents and families.
• Manage referrals, pre-admission assessments, and the full admissions process.
• Collaborate with others to create and update resident care plans.
• Participate in interdisciplinary team meetings to review progress and plan discharges.
• Coordinate insurance notifications, appeals, and communication.
• Complete and submit MDS assessments according to the regulatory requirements.
• Document and track resident concerns.
• Assist with investigations and ensure confidentiality.
• Ensure timely and fair resolution of grievances.
• Facilitate and document monthly Resident Council meetings.
• Organize quarterly Family Council meetings.
• Serve as liaison for follow-up to concerns.
• Conduct assessments and provide emotional support to residents.
• Refer residents to external providers for longer-term mental health support.
• Lead support groups and educational sessions.
• Guide residents and families through care transitions.

Skills

2+ years healthcare experience

MDS 3.0 knowledge

Medicare regulations knowledge

Process design

Job description

• Location 101 West Windsor Road,Urbana, IL, 61802,United States
• Job Category Admissions, Case Management, Skilled Nursing
• Employee Type Non-Exempt

Contact information

• Phone [phone]

Description

Admissions Coordinator

ClarkLindsey, a premier Community serving older adults, located in Urbana, IL, is seeking a Skilled Care Admissions Coordinator. This position is essential in managing the admissions process for both short-term rehabilitation and long-term skilled nursing care residents at MeadowBrook and the Green House Homes. This position also facilitates care plans, as well as identifies and supports resident psychosocial and emotional health needs.

We are looking for a candidate who thrives with autonomy, is energized by change, and excels in environments that require strategic thinking, strong decision-making, and the ability to design and improve processes. Experience in skilled care admissions, working with insurance companies, ADS assessments, discharge planning, and commitment to fostering a holistic and person-centered approach to resident wellness.

Key Responsibilities

Admissions & Care Planning

• Serve as the primary contact for prospective residents and families.
• Manage referrals, pre-admission assessments, and the full admissions process.
• Collaborate with others to create and update resident care plans.
• Participate in interdisciplinary team meetings to review progress and plan discharges.
• Coordinate insurance notifications, appeals, and communication.
• Complete and submit MDS assessments according to the requlatory requirements.

Grievance Officer Designee

• Document and track resident concerns.
• Assist with investigations and ensure confidentiality.
• Ensure timely and fair resolution of grievances.

Resident & Family Council Coordination

• Facilitate and document monthly Resident Council meetings.
• Organize quarterly Family Council meetings.
• Serve as liaison for follow-up to concerns.

Psychosocial & Emotional Health Support

• Conduct assessments and provide emotional support to residents.
• Refer residents to external providers for longer‑term mental health support.
• Lead support groups and educational sessions.
• Guide residents and families through care transitions.
• Provide cross‑functional support to Resident Services roles across campus.

Ideal Behavioral & Working Style

• Proactive, future-focused, strategic thinker.
• Independent and confident decision-maker.
• Fast‑paced, driven, adaptable to change.
• Direct, analytical communicator.

Qualifications

Required:

• 2+ years in senior living or healthcare.
• Proficiency in MDS 3.0 and Medicare regulations.
• Experience in the responsibilities listed above.

Strong interpersonal, organizational and communication skills are important.

Preferred:

• Knowledge of skilled care admissions regulations.
• Experience in fast‑paced interdisciplinary settings.
• The pay range for this position is based on experience. $24.65/hr - $27.20/hr. Bonuses: Up to 2% of wages, annually.
• Optional Health, Dental, Vision Insurance.
• Life and LTD insurance.
• Educational reimbursement and scholarships.
• PTO including vacation, personal, sick, and holiday time. ClarkLindsey's PTO covers all time off.
• Sick leave and bereavement leave.Complimentary meals, EAP, on‑site fitness center, Lifelock/AAA options.

Why Join ClarkLindsey?

As a member of the Resident Services team, you’ll have the opportunity to make a meaningful impact on the lives of older adults and their families. This role offers a unique blend of clinical coordination, emotional support, and community engagement, all within a supportive and mission‑driven environment. We value teamwork, compassion, and commitment to holistic wellness.

Additional Information

• Schedule 8:30am - 5:00pm Mon-Fri with on‑call responsibilities dependent on bed census.