Admissions Coordinator

Country Manor Campus LLC; Sartell, Northern (MN, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with employer match

PTO & ESST

Employee Assistance Program

Job summary

Country Manor Campus LLC is seeking an Admissions Coordinator to manage referrals and coordinate the admissions process. This role requires professional, respectful communication with internal teams and external referral sources across in-person, phone, and electronic channels.

Responsibilities include responding to inquiries from prospective residents, conducting pre-admission assessments in hospital settings, and serving as a liaison among physicians, residents/patients, referral partners, and

Qualifications

• Licensed Practical Nurse in Minnesota.
• Skilled in oral and written communication.
• Ability to work effectively with other health care professionals.
• Knowledge of MDS, RUGS, Medicare guidelines and LTC reimbursement.
• Knowledge of costs across care levels.
• Proficient with computers and software for word processing, spreadsheets and clinical apps.
• Ability to build positive relationships with clients and staff, with urgency when needed.

Responsibilities

• Serve as the primary contact for all service inquiries, referrals, discharges, and transfers.
• Coordinate admissions by collaborating with hospitals, referral sources, and internal care teams.
• Conduct pre-admission assessments, verify required documentation (insurance, physician orders, demographics), and support admission decisions.
• Manage facility census, track bed availability, and communicate openings daily.
• Facilitate a smooth admission process, including tours, meetings, and ongoing process improvements.
• Maintain relationships with referral sources and promote services through outreach and events.
• Ensure timely communication, professional representation, and compliance with policies and procedures.
• Participate in meetings, manage time effectively, and perform additional duties as assigned.

Skills

LPN Minnesota license

Oral & written communication

Interprofessional collaboration

MDS/Medicare knowledge

PC literacy & clinical software

Relationship building

Education

LPN license (Minnesota)

Tools

EMR software

Job description

The Admissions Coordinator manages referrals and coordinates the admissions process for Country Manor. This role requires professional, respectful communication with internal teams and external referral sources across in-person, phone, and electronic channels. Responsibilities include responding to inquiries from prospective residents, conducting pre-admission assessments in hospital settings, and serving as a liaison among physicians, residents/patients, referral partners, and Country Manor.

The Admissions Coordinator is also responsible for verifying insurance coverage for skilled nursing services, including eligibility, benefits, and deductibles, and ensuring all information is accurately documented and communicated to the appropriate parties. This position upholds and reflects Country Manor’s Hometown Culture, values, and commitment to integrity in all interactions.

Schedule includes Monday - Friday during normal business hours.

Qualifications:

• Licensed Practical Nurse in the State of Minnesota
• Must be skilled in oral and written communication
• Ability to work effectively with other health care professionals
• Knowledge of MDS, RUGS levels, Medicare guidelines, and reimbursement in the LTC facility
• Knowledge of costs associated with different levels of care
• Knowledge of and skill in using personal computers and related software for word processing, spreadsheets and clinical software applications
• Skill of developing and maintaining positive working relationships with clients and other employees; ability to respond with a sense of urgency to clients' needs

Responsibilities:

• Serve as the primary contact for all service inquiries, referrals, discharges, and transfers.
• Coordinate admissions by collaborating with hospitals, referral sources, and internal care teams.
• Conduct pre-admission assessments, verify required documentation (insurance, physician orders, demographics), and support admission decisions.
• Manage facility census, track bed availability, and communicate openings daily.
• Facilitate a smooth admission process, including tours, meetings, and ongoing process improvements.
• Maintain relationships with referral sources and promote services through outreach and events.
• Ensure timely communication, professional representation, and compliance with policies and procedures.
• Participate in meetings, manage time effectively, and perform additional duties as assigned.

About Country Manor

At Country Manor, we build careers, shape futures, create communities where people thrive, and enrich lives for generations to come. As an award-winning leader in senior care, childcare, home health care, and rehabilitation services, we proudly serve nearly 1,000 individuals each day across our growing campuses in Sartell and St. Joseph, Minnesota.

Benefits Overview

Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, and other job-related reasons.

Health & Wellness

• Medical, Dental, and Vision Insurance
• Paid Time Off and Earned Sick and Safe Time (ESST)
• FSA/HSA with employer contribution
• Dependent Care Flexible Spending Account (DCFSA)
• Life Insurance
• Long-Term Disability Insurance
• Voluntary pre-tax benefits, including Accident Insurance, Cancer Insurance, and Hospital Confinement Insurance
• Voluntary after-tax benefits, including Short-Term Disability Insurance, Critical Illness Insurance, Term Life Insurance, and Whole Life Insurance
• 401(k) program with an employer match of up to 4%
• Employee Assistance Program (EAP) – a free, confidential program offering resources for mental and emotional well-being, legal services, financial wellness consultations, and more

*Please note that some benefits are available only for employees working 60 hours or more per pay period.

A Culture of Appreciation

• Longevity bonuses
• Year-end appreciation gifts and routine wage increases
• Annual Staff Appreciation Week featuring large prizes, a grand celebration, and more
• Consistent recognition efforts throughout the year
• Excellent advancement opportunities across more than 20 unique departments

Discounts That Make a Difference

Country Manor partners with dozens of local Central Minnesota businesses to offer employees a Corporate Perks Program, including discounts on shopping, restaurants, gym memberships, haircuts, and more.
Employees may also receive 15% off tuition through our partnership with Rasmussen University, along with access to thousands of nationwide discounts on attractions, memberships, travel, and more through TicketsAtWork.

Our first correspondence may come via email. Please keep an eye on your inbox for updates.

Equal Employment Opportunity

Country Manor is an Equal Opportunity Employer and is committed to fostering a diverse and inclusive workplace. Employment decisions are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.

Country Manor provides reasonable accommodations to qualified individuals with disabilities and protected veterans in accordance with applicable laws.

Country Manor Campus
Health Care & Rehab Center
520 1st St NE, Sartell, MN

www.countrymanorcampus.org
www.facebook.com/countrymanorcampus

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