Admissions Coordinator

Pathway Society Inc.; Santa Clara (CA); On-site; USD 44,000 - 52,000; Full time

Job summary

Pathway Society Inc. is seeking an administrative professional to manage admissions for outpatient services in Santa Clara, CA.

The role involves data entry into the Unicare system, generating status reports, and compiling Medi-Cal billing statements. The ideal candidate has 3+ years in administration, strong organization and communication skills, and a commitment to working with diverse populations in a fast-paced environment.

Qualifications

• Minimum three years’ experience in an administrative role and high school diploma or GED; some college and/or administrative certification preferred
• Experience working with diverse populations; substance use and/or mental health work experience preferred
• Must exhibit cultural competence and sensitivity toward mental health clients
• Must exhibit professionalism, punctuality, flexibility, and reliability at-all-times
• Must be comfortable with, and entertain frequent interruptions, with patience and decorum, in a fast paced, intensive, client centered environment
• Excellent organization and time management skills
• Experience with email and Microsoft Office applications
• Must be able to communicate effectively both verbally and in writing in the language spoken by clients
• Must obtain CPR/First Aid certification and complete annual required trainings
• Must pass comprehensive background check, reference check, and possess a valid driver license, current auto liability insurance and a clean driving record

Responsibilities

• Schedule new client admissions received through the referral service
• Conduct admissions including legal consents and county assessments
• Enter client data into Unicare database
• Send treatment status reports to criminal justice department
• Submit weekly and monthly reports to the county and state
• Compile monthly Medi-Cal billing statements
• Attend semi-monthly billing and adult system of care provider meetings at the county
• File client documents
• Create information packets for clients
• Perform additional duties as assigned by the director of clinical standards

Skills

Administrative experience

Microsoft Office

Data entry

Communication skills

Education

High school diploma or GED

Some college/administrative certification preferred

Tools

Unicare database

Job description

Job Details: Job Location: Outpatient Santa Clara - Santa Clara, CA 95050, Salary Range: $32.00 - $38.00 Hourly, Position Description:

Primary Responsibilities:

• Schedule new client admissions received through the referral service
• Conduct admissions including legal consents and county assessments
• Enter client data into Unicare database
• Send treatment status reports to criminal justice department
• Submit weekly and monthly reports to the county and state
• Compile monthly Medi-Cal billing statements
• Attend semi-monthly billing and adult system of care provider meetings at the county
• File client documents
• Create information packets for clients
• Perform additional duties as assigned by the director of clinical standards

Qualifications:

• Minimum three years’ experience in an administrative role and high school diploma or GED; some college and/or administrative certification preferred
• Experience working with diverse populations; substance use and/or mental health work experience preferred
• Must exhibit cultural competence and sensitivity toward mental health clients
• Must exhibit professionalism, punctuality, flexibility, and reliability at-all-times
• Must be comfortable with, and entertain frequent interruptions, with patience and decorum, in a fast paced, intensive, client centered environment
• Excellent organization and time management skills
• Experience with email and Microsoft Office applications
• Must be able to communicate effectively both verbally and in writing in the language spoken by clients
• Must obtain CPR/First Aid certification and complete annual required trainings
• Must pass comprehensive background check, reference check, and possess a valid driver license, current auto liability insurance and a clean driving record

Physical Requirements

• Climbing; ascending or descending stairs, ramps, using feet and legs and/or hands and arms. Kneeling; bending legs at knee to come to a rest on knee or knees.
• Crouching; bending the body downward and forward by bending leg and spine.
• Reaching; extending hand (s) and arms above head in any direction.
• Hearing; perceiving the nature of sounds at normal speaking levels with or without correction, ability to receive detailed information through oral communication, and to make the discriminations in sound.
• Lifting; able to lift, carry, push, pull or otherwise move objects up to 20 pounds.
• Visual acuity to perform an activity such as: preparing and analyzing data and figures and viewing a computer terminal.

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, activities and scheduled shift may change at any time, with or without notice.