Admissions Coordinator

Harvard University; Cambridge (MA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Generous paid time off

Health insurance from day one

Tuition assistance

Job summary

Harvard Law School seeks a JD Admissions Coordinator to manage front-line inquiries and complex administrative processes for the admissions cycle.

The role requires strong customer service, data management, and collaborative teamwork in a fast-paced environment. Responsibilities include processing applications, transcript tracking, GPA validation, and visa support for incoming students. The position offers full-time hours with occasional overtime and a hybrid work arrangement.

Qualifications

• Minimum three years of relevant administrative, customer service and/or technology leaning support experience required.
• Experience managing complex processes in a technological environment.
• Strong data management and analytical skills with experience in Microsoft Office suite, student databases, CRM systems, and/or Slate.
• Comfort working collaboratively with a team to manage a demanding workload.
• Strong customer service, interpersonal, and written and oral communication skills.
• Ability to handle complex, confidential information and materials.

Responsibilities

• Serve as a primary point of contact for prospective applicants, applicants, and incoming students on all aspects of the Program, with responsibility for walk-in, telephone and email inquiries.
• Process admissions applications and related materials, coordinating between the Admissions Assistant and applicants to complete and maintain comprehensive file management.
• Review applicant submissions and credentials, exercising discretion in determining eligibility, authenticity, and completeness, and communicating with applicants regarding same.
• Identify, review, and track required transcripts and college certification forms for matriculation, aligning all documentation with ABA requirements and standards.
• Assist in the preparation data for Law School, University, and government submission, with primary responsibility for GPA calculation and verification.
• Execute independent decision-making to determine eligibility for financial subsidies.
• Provide administrative support for fall recruitment travel, maintaining relationships with pre-law advisors across colleges and universities.
• Conduct basic file review to assist in admissions process.
• Assist with visa processing for incoming students.
• Assist with website management, including creation of original visual, audio, and text content to guide prospective students through the admissions process.
• Support J.D. Admissions staff members with administrative and office tasks as required.

Skills

Written & verbal communication

Data management

Microsoft Office

CRM systems

Slate

Team collaboration

Confidential information handling

Tools

Slate

CRM systems

Job description

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard Law School?

Join a community that combines excellence in legal education and scholarship with a deep commitment to justice. Here at Harvard Law School (HLS), you’ll find an environment that values who you are and encourages you to grow, inspire others, and make a meaningful impact. Wherever you are in your career journey, HLS is a place where you can thrive, contribute, and be part of something bigger.

Job Description

The J.D. Admissions Coordinator at Harvard Law School is responsible for a range of administrative and operational projects and processes. This role provides exceptional customer service in a team-based environment, with primary responsibility for front-line external inquiries.

Job-Specific Responsibilities

As an Admissions Coordinator you will:

• Serve as a primary point of contact for prospective applicants, applicants, and incoming students on all aspects of the Program, with responsibility for walk-in, telephone and email inquiries
• Process admissions applications and related materials, coordinating between the Admissions Assistant and applicants to complete and maintain comprehensive file management
• Review applicant submissions and credentials, exercising discretion in determining eligibility, authenticity, and completeness, and communicating with applicants regarding same
• Identify, review, and track required transcripts and college certification forms for matriculation, aligning all documentation with American Bar Association (ABA) requirements and standards
• Assist in the preparation data for Law School, University, and government submission, with primary responsibility for GPA calculation and verification
• Execute independent decision-making to determine eligibility for financial subsidies
• Provide administrative support for fall recruitment travel, maintaining relationships with pre-law advisors across colleges and universities
• Conduct basic file review to assist in admissions process
• Assist with visa processing for incoming students
• Assist with website management, including creation of original visual, audio, and text content to guide prospective students through the admissions process
• Support J.D. Admissions staff members with administrative and office tasks as required

Qualifications

Basic Qualifications

Minimum three years of relevant administrative, customer service and/or technology leaning support experience required.

Additional Qualifications and Skills

We are looking for people who have:

• Effective written and oral communication skills and attention to detail
• Experience managing complex processes in a technological environment
• Strong data management and analytical skills, with experience in Microsoft Office suite, student databases, CRM systems, and/or Slate
• Comfort working collaboratively with a team to manage a demanding workload
• Strong customer service, interpersonal, and written and oral communication skills
• Ability to handle complex, confidential information and materials

Additional Information

Standard Hours/Schedule: 35 hours per week. Full time, M-F.Requires availability for some overtime work during periods of need.

Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position

Pre-Employment Screening: Identity, Criminal.

Other Information:

Must be able to lift 25 lbs.

All offers are made by HLS Human Resources.

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.