Finance and Administrative Manager

Conditions. Workplace Diversity, LLC.; Cambridge (MA); On-site; USD 85,000 - 110,000; Full time

Job summary

Harvard Law School invites applicants for a Finance and Administrative Manager role within the Program on Biblical Law and Christian Legal Studies. The position plans and executes Program initiatives, manages budgeting, marketing materials, and website maintenance, and reports to the Executive Director.

The ideal candidate has 5+ years of experience in financial administration, event planning, and program management, with strong organizational and communication skills and proficiency in MS

Qualifications

• Bachelor’s degree required.
• Minimum of 5 years’ relevant work experience.
• Graduate degree in a related field a plus.
• Demonstrated experience in financial administration, budgeting, event planning, and program/project management.
• Strong organizational skills with ability to manage multiple priorities and work independently.
• Excellent judgment, discretion, and ability to handle confidential information.
• Strong written, verbal, editing, proofreading, and interpersonal communication skills.
• Demonstrated writing, basic graphic design and social media skills.

Responsibilities

• Manage program operations, financial administration, and budget preparation and tracking/forecasting; maintain records, reconcile and process expenses; provide policy interpretation; develop and implement administrative systems to enhance operational effectiveness.
• Oversee day-to-day activities; plan and implement initiatives and events.
• Serve as primary administrative contact for internal and external stakeholders; support partnership and fundraising efforts; conduct evaluation, metrics analysis, and administrative research.
• Communicate with internal and external audiences; lead digital media strategy and content; manage communication platforms and relationships with students, faculty, staff, and alumni.
• Provide leadership and manage hiring, onboarding, staff appointments, and employee logistics; manage visiting fellows program; curriculum development.
• Manage offices and facilities; lead library initiative; liaise with students, staff, and faculty.

Skills

Financial administration

Budgeting

Event planning

Program management

Organization

Communication

Social media

Education

Bachelor's degree

Graduate degree in related field

Tools

MS Office Suite

Paperless Post

Canva

MailChimp

Job description

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard Law School?

Join a community that combines excellence in legal education and scholarship with a deep commitment to justice. Here at Harvard Law School (HLS), you’ll find an environment that values who you are and encourages you to grow, inspire others, and make a meaningful impact. Wherever you are in your career journey, HLS is a place where you can thrive, contribute, and be part of something bigger.

Job Description

The Harvard Law School Program on Biblical Law and Christian Legal Studies (“Program”) offers students the opportunity to integrate law, leadership, and life through the study, debate, and application of the teaching of the Bible. We help students connect learning with conviction, inquiry with relationships, ideas with character, research with hope, gifts with purpose, and values with action. We seek to inspire confidence in biblical law as a source of truth powerful enough to meet global challenges, yet personal enough to inspire individual purpose.

The Program seeks an experienced, highly motivated, exceptionally organized, and technically savvy individual to perform a wide range of complex and confidential tasks to plan and execute Program initiatives and events. Excellent management and communication skills are required for responsibilities that include planning of Program events, collaboration with Program affiliates and donors, financial administration and budgeting, development of marketing materials, maintenance of Program websites, and preparation of program reports. The candidate must be an initiative taker, able to lead assigned initiatives and events independently with minimal supervision, while coordinating multiple tasks with grace, finesse, humility, and attention to detail. This Program is growing quickly; a qualified candidate will be able to step into new opportunities as they present themselves. We are looking for candidates who have a genuine passion for the Program’s mission.

The position reports to the Program’s Executive Director and supports the work of the Executive Director as well as other members of the Program team.

As a Finance and Administrative Manager you will:

• Manage program operations, financial administration, and budget preparation and tracking/forecasting; maintain records, reconcile and process expenses; provide policy interpretation; develop and implement administrative systems to enhance the Program’s operational effectiveness and efficiency
• Manage all aspects of the Program’s day-to-day activities; plan and oversee implementation of initiatives and events
• Serve as a primary administrative point of contact for internal and external stakeholders; supportpartnership and fundraising-related efforts; conduct Program evaluation, metrics analysis and administrative research in coordination with Program leadership
• Communicate effectively with both internal and external audiences, establishing good rapport and relationships, including writing and editing reports, newsletters, and research proposals for board, administration, third party, and other audiences; lead digital media strategy and content; manage Program’s communication platforms and maintain relationships with networks of students, faculty, staff, and alumni
• Provide leadership and manage hiring, onboarding, staff appointments, and employee related logistic, including workload management and student/fellowship-related activity; manage the visiting fellows program; program and related curriculum development
• Manage the Program’s offices and facilities; lead Program’s library initiative; liaise and represent the Program with students, staff, and faculty

Qualifications

Basic Qualifications

Bachelor’s degree required. Minimum of 5 years’ relevant work experience

Additional Qualifications and Skills

We are looking for people with:

• Graduate degree in a related field a plus
• Demonstrated experience in financial administration, budgeting, event planning, and program/project management
• Strong organizational skills, attention to detail, an ability to manage multiple priorities and work independently with minimal supervision
• Excellent judgment, discretion, and ability to handle confidential information
• Strong written, verbal, editing, proofreading, and interpersonal communication skills with ability to represent the Program professionally
• Demonstrated writing, basic graphic design and social media skills
• Proficiency in MS Office Suite, and communications/design applications, such as Paperless Post, Canva, and MailChimp

Additional Information

Appointment End Date: This is a one-year term appointmentwith potential for renewal, subject to departmental need.

Standard Hours/Schedule: Full-time.Occasional evening and weekend work may be required.

Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position

Pre-Employment Screening: Identity, Education

Other Information:

This is an in‑person/on‑campus position based in Cambridge, MA. There is limited flexibility for remote work during summers and law school breaks.

All offers are made by HLS Human Resources.

Work Format Details

This position has been determined by school or unit leaders that all duties and responsibilities must be performed at a Harvard or Harvard-designated location. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 057. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.